Job description

Job Title: Executive Secretary

Campus Location: Morristown Campus (Employees are assigned to a “home” location but may occasionally or regularly be required to work at other WSCC locations.)

Job Purpose: The purpose of this position is to be the central hub of communication and information between the Vice President of Business and Finance, 8 departments of the division, and the entire College. Responsibilities include coordinating with colleagues and leadership across the institution to ensure best use of time and resources; provide technical and logistical coordination to the Office of Business and Finance.

Essential Job Functions:
Performs general tasks for the office of Business and Finance, including organizing, coordinating, and scheduling internal/external meetings. Prepare/edit routine office correspondence, including reports, letters, memoranda, agendas, maintain calendar with appointments and critical due dates.
Coordinate with division and other college offices to process purchase requisitions and other required forms, assist with travel arrangements, authorizations, and claims for office personnel.
Produce reports and provide general student support for non-credit programs, assist with payroll and other arrangements as needed for Workforce Training department classes and programs. Maintain confidentiality.
Use ERP and multiple software systems to support Workforce Training, Facilities, Business Services, and entire College.
Assist with tasks related to Walters State Foundation.
May perform other duties as assigned.

Required Qualifications:
An Associate’s degree or higher.

Five or more years of career related experience.

Strong written and verbal communication skills.

Proficient in all aspects of Microsoft Office Suite.

Preferred Qualifications:
Work experience as an administrative assistant in a complex organization.

Experience with Enterprise Resource Planning (ERP) system.

Experience working in a financial service setting.

Behavioral Core Competencies:
Works effectively as team member to achieve goals and objectives.

Shares information readily with others and listens effectively, showing openness to new ideas

Treats team members with dignity and trust and shows respect for others’ race, nationality, gender, age, background, perspectives, experience and style.

Displays a high degree of personal effectiveness; pursues objectives with consistent determination. Willing and prepared to accept personal responsibility for actions, both positive and negative.

Treats team members with respect. Willingly responds to requests for assistance from team.

Respects the College’s rich heritage and historical achievements by embracing important changes that advance the College’s mission while honoring the past.

Exercises discretion and forethought in the efficient utilization of organizational resources, showing respect for the organization’s generous benefactors and supporters.

Leadership & Supervisory:
This position does not have authority or responsibility for the supervision of others and is not involved in project direction and/or program administration.

The incumbent is supervised with general direction and is more guided by policies and procedures. High levels of interaction with senior and executive employees occur on a regular basis.

Environment & Working Conditions: Working conditions in the office are clean and well-lit; limited interruptions and moderate but constant noise level.

Physical Demands: (including requirements for travel or working nights/weekends/holidays)

Mostly sedentary work, sitting at a desk for most of the workday.
Sits at computer for extended period of time utilizing two different monitors and several different software applications, creating the possibility of neck, back, and eye strain.
Moves about office to retrieve documents from printer, taking documents to mail room, etc.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this job.

Posting Closes: Thursday, May 25, 2023

REQ#494216

offroadmanagementgroup.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, offroadmanagementgroup.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, offroadmanagementgroup.com is the ideal place to find your next job.