Job description
FINANCIAL SERVICES TECHNICIAN
Category: Full Time
Status: Open
Salary: Min. $18.446 - Mid $23.056
Published: April 19, 2023
Closing: Open Until Filled
DEFINITION
To perform technical accounting work in the preparation, maintenance, and processing of accounting records and financial transactions; and to perform a range of tasks in one or more fiscal areas including accounts payable, accounts receivable, cash, or financial reporting.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Accounting Coordinator.
ESSENTIAL JOB FUNCTIONS
Status: Open
Salary: Min. $18.446 - Mid $23.056
Published: April 19, 2023
Closing: Open Until Filled
DEFINITION
To perform technical accounting work in the preparation, maintenance, and processing of accounting records and financial transactions; and to perform a range of tasks in one or more fiscal areas including accounts payable, accounts receivable, cash, or financial reporting.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Accounting Coordinator.
ESSENTIAL JOB FUNCTIONS
- Adheres to City attendance and punctuality policies demonstrating dependability.
- Adheres to all City safety policies (protective equipment, pre-duty precautions checklist, etc.) to prevent unnecessary or unreasonable risk of injury to self, others, or property.
- Adheres to department dress code policies to present a professional appearance. Should exhibit appropriate grooming and attire for the position and responsibility.
Duties may include, but are not limited to, the following:
Accounts Payable, A/R, Cash and Financial Reporting:
- Perform a variety of accounts payable functions; such as process vouchers, purchase orders, vouchers, invoices, and statements; maintain a vendor list; answer questions regarding payables; input data or accounts payable to initiate preparation of vouchers for payment.
- Perform a variety of cash functions; such as, balancing the daily deposit with a number of cash reports from multiple departments. Balancing of the cash groups for processing into the computer system. Prepare daily bank deposit for all revenue received and perform cash control procedures.
- Perform a variety of accounts receivable functions; such as, processing, identifying and posting of all lien information for the City, processing all monthly, quarterly and annual billing accounts. Answer phone calls regarding accounts receivable complaints, including lien information and billing requests.
- Prepare and maintain complex accounting clerical records in a major accounting system such as accounts payable, cash or general accounting.
- Participate in the preparation of financial statements, schedules, and other statistical and financial reports.
- Participate in the central accounting functions such as allocating designated account expenditures and preparing of journal vouchers.
- Examine, reconcile, balance, and adjust accounting records.
- Prepare a variety of statements and reports.
- Identify and resolve problems and inconsistencies, determining corrective entries involved in maintaining accounting controls.
- Assist in the preparation of special accounting reports and analyses of departmental expenditures, budget compliance, and revenues.
- Answer questions and advise on procedures in preparing accounting transactions.
- Perform pre-edits; prepare/enter and update journal vouchers.
- Coordinate accounting activities with other City departments, divisions, and sections.
- Prepare and submit accounting information for input into computerized system; reconcile differences between accounting records and computerized reports.
- Process incoming mail each day.
- Process and File 1099 returns.
- Maintain Master Utility lists for electrical, natural gas, etc.
- Procurement Liaison for Accounting Division.
- Enter receipts into computer; run monthly jobs for billings, identify delinquent billings.
- Participate in the collection of delinquent billing accounts, and returned checks procedures.
- Assist in preparation of statistical reports and analyses of revenue collection.
- Process opening and closing accounts on computer; prepare refund checks for certain closed accounts.
- Processing of all accounting scanning, and updating to current scanning software.
- Matching/balancing/mailing of weekly A/P checks.
- Back-up records management liaison when necessary for division.
- Back-up payroll processing when necessary.
- Perform related duties as assigned.
- Backup of Receptionist Desk when necessary.
- Process and record ACH Tax payments from Goose Creek ISD.
PHYSICAL REQUIREMENTS
For indefinite periods of time - mobility within an office; writing; typing; stooping; sorting; standing; sitting; seeing; kneeling; filing; data entry; lifting and carrying up to 20 pounds; dragging up to 25 pounds; reading; reaching above shoulder level; using both hands for simple and firm grasping; clarity of hearing; communicating clearly and effectively, in person and by telephone; fine finger manipulation; operation of a check signer, burster, copier, personal computer, calculator, and printer.
QUALIFICATIONS
Knowledge of:
Knowledge of:
- Modern office practices, procedures and equipment.
- Basic mathematics.
- Basic bookkeeping procedures.
- Principles and practices of financial record keeping.
- Basic accounting principles.
- Modern office procedures and equipment, including computer based accounting systems.
Ability to:
- Learn financial record keeping principles and procedures.
- Learn general accounting principles.
- Learn to use a computer based accounting system.
- Communicate clearly and concisely, both orally and in writing.
- Understand and interpret principles, laws, and procedures involved in fiscal record keeping and accounting functions.
- Prepare financial reports and maintain ledgers and journals.
- Analyze data and draw sound conclusions.
- Plan and organize work to meet deadlines on a timely basis.
- Perform job tasks with minimal supervision.
TRAINING AND EXPERIENCE
Two years of responsible experience in accounting and a High School Diploma or GED, supplemented by specialized accounting courses, is required. Two years experience with Excel and Word processing.
- Please note this job description is not designed to cover or contain a comprehensive listing of activities,
duties, or responsibilities that are required of the employee for this job.
- Duties, responsibilities and actions may change at any time with or without notice.
The City of La Porte is an Equal Opportunity and Affirmative Action Employer.
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