Job Summary

Under the direct supervision of the Chair assists in a department office of approximately 11 tenured/tenure-track faculty, and 11 lecturers; serves as one of the resources for information regarding Department policy and practice for faculty, students, and staff; maintains Department files and records; provides continuity in policy and procedures; and processes all assignments, meets deadlines, and processes paperwork.

Key Responsibilities

• Receives visitors and telephone calls for the Department.
• Types and reproduces instructional materials, correspondence, minutes, reports, and forms.
• Tracks dispositions of correspondence, expenditures, and forms.
• Provides clerical support faculty in the Department.
• Serves as Department Technology Help Desk resource.

Knowledge Skills and Abilities

Ability to establish and maintain good working relationships with a variety of people-faculty, staff, students, and vendors. Working knowledge of office methods, procedures, and practices relating to an academic environment. Ability to perform and concentrate in noisy environment that involves independent judgment, accuracy, and speed. Working knowledge of Windows, Word, Word Press, Adobe Acrobat Pro, e-mail, spreadsheet, databases, Ad Astra, web pages, and CMS for PC. Develop and deliver essential information through written and oral communication skills.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to three years of administrative support/clerical experience required.

• Bachelor’s degree preferred.

Department

Geography/Environmental Science and Policy

Classification

Administrative Support Assistant II

Compensation

The salary range for this classification is $2,504 to $3,685 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

.75 time- base (30 hours per week) position to June 30, 2024 with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.