JOB ANNOUNCEMENT

Position Title: Human Resources Assistant

Department: Human Resources

Supervised By: Human Resources Director

Location: Alpine

Status: Non-Exempt

Posted: March 1, 2023

Closing Date: Until Filled

Compensation: $15-$25/hr

Grant: N/A

Hours: Full Time, Monday-Friday, 8:00AM-4:30PM

GENERAL STATEMENT OF RESPONSIBILITIES:

The Human Resources Assistant will provide general administrative support for the Human Resources Department. His/her duties may include updating records; drafting, preparing letters/emails, and filing correspondence and employee data. S/he will assist with processing of new hires; s/he will interact with staff to provide general information and refer questions to the Human Resources Director as well as will assist with the preparation of required reporting documents (i.e. COBRA, EEO, workers compensation, etc.)

SPECIFIC DUTIES AND RESPONSIBILITIES:

The duties of the Human Resources Assistant may include, but may not be limited to the following:

1. Creates and maintains personnel files for SIHC employees in accordance with legal requirements and policies/procedures.

2. Completes new hire documents, I9s, OIG/Exclusion and Debarment, , etc.

3. Conducts background checks- references, criminal, FBI checks and follows up on outstanding matters.

4. Conduct phone screens, and coordinate interviews for the recruiting and staffing logistics.

5. Completes monthly anniversary backgrounds, Debarment and Exclusion, and monthly professional license verification reports.

6. Maintain a log of all job announcements and emails them to Executive Secretary and Event Planner on a monthly basis.

7. Drafts and finalizes correspondence related to employee issues; i.e, appointment letters, temporary assignments, internships, etc.

8. Keep calendar of events and documentation for the Human Resources Department.

9. Participates in conducting new hire orientation with the HR team.

10. Files paperwork, makes copies, scans documents and returns calls as necessary.

11. Other duties as assigned.

QUALIFICATIONS:

Education/Experience: A High School diploma or GED certificate is required. Knowledge of Human Resources functions is preferred. Minimum (1) year general experience in an office setting is required. Experience with computer word processing and Excel program required. Good letter writing and documentation skills required. Must be 18 years of age or older.

License A valid California driver’s license is required at the time of appointment and must be maintained throughout employment.

Applicant must be insurable under SIHC vehicle insurance policy at the time of hire and throughout employment.

Certifications and/or licenses appropriate to the positions required education and profession must also be valid and maintained.

Character: Applicants must have a reputation for honesty and trustworthiness. Must be responsible and able to exercise good judgment, accept administrative supervision, follow instructions, and exercise a high level of attention to detail, including the ability to interact effectively and communicate with people in a professional and courteous manner. Must be able to maintain a high level of confidentiality.

Skills: Strong team building, interpersonal, and organizational skills. Ability to establish and maintain effective peer relationships with coworkers within the Human Resources Department, clinic-wide, and the public. Must be able to express ideas clearly, concisely, address audiences effectively, and exercise balanced judgment in evaluating situations and making decisions. Willing to be part of a team and cooperate in accomplishing department goals and objectives. Ability to prioritize, meet deadlines, take initiative, be proactive, and function in a rapidly changing environment. Ability to work with people of all social and ethnic backgrounds and to resolve conflicts, negotiates situations, and facilitate consensus.

Physical and Personal Requirements: Normal clinic/office environment. Sit or stand for long periods of time. Reach, bend, climb, stoop, lift up to 25 lbs. repetitive hand movement; use and view PC. Reliable transportation and car insurance as required by the state. Travel as needed.

Compliance: Each employee plays a key role in creating a compliance culture at SIHC. Employees are expected to learn and comply with all SIHC policies and procedures. One must have the ability to understand the implications and complexities of all compliance policies. Participation in all compliance training is mandatory, and generally have a heightened awareness of policies and regulations that are specific to one’s department and position. All SIHC employees are expected to report violations or suspected violations of compliance policies or regulations.

Other: Applicants must successfully pass a pre-employment physical exam, tuberculin skin test or x-ray, and blood/urine/drug screening test. Health must be adequate to perform all essential duties of the position.

INDIAN PREFERENCE:

INDIAN PREFERENCE: In the filling of any SIHC job vacancy, preference may be given to qualified Native American Indians, pursuant to the Indian Preference Hiring Act, 25 USC 472, unless other laws require the filling of a vacancy without regard to Indian preference (e.g. Public Law (P.L.) 94-437, “Indian Health Care Improvement Act (IHCIA). To receive Indian preference for any SIHC position, the applicant must be enrolled, or be eligible for enrollment, as an American Indian with their Tribe, or must be certified as an American Indian from the designated Tribal Representative. Applicants claiming Indian preference must attach verification of their claim to the SIHC application, including Certification of form BIA-4432, which is available from the SIHC Human Resources Department. If verification is not or cannot be verified, the applicant will not receive Indian preference for purposes of the interview.