Why consider joining Kitsap Humane Society?

Are you looking for more than just a job and a chance to make a difference? Do you thrive in a dynamic, fast-paced environment?

As the Human Resources Coordinator you will work in collaboration with a strong team of 74 staff and 400 volunteers to rescue, rehabilitate, and find loving homes for thousands of animals every year. You will be a highly organized, conscientious, and experienced individual that works alongside the Executive Director to support all departments across Kitsap Humane Society.

Founded in 1908 and located in Silverdale, Washington, Kitsap Humane Society (KHS) serves Kitsap County and beyond as more than a shelter. Our mission is to provide positive, life-changing solutions for people and animals in need. We are committed to upholding an open admissions policy for stray pets, while maintaining an extensive adoption program, a low euthanasia rate, and excellence in our services.

Essential Duties and Responsibilities

This role is responsible for a wide variety of Human Resources tasks. One day you may spend focusing on employment recruiting, while the next may be spent leading a staff wellness committee and the next working with organizational leaders to create and implement policies and practices that foster a positive working environment for staff and volunteers. You never know what each day may bring!

Daily tasks can range from recruiting, hiring, onboarding, ensuring accurate record keeping, recognizing employee milestones, staff development, performance management and a wide variety of other human resource related tasks. Human Resources functions also include coordinating benefit open enrollment, administration of the employee manual, responding to staff questions, and handling confidential employee relations (in conjunction with department leaders and the Executive Director) and managing various employee leaves (FMLA, WA State Paid Medical / Family Leave).

Qualities of the Ideal Candidate

The ideal candidate will have 2 or more years of experience in Human Resources and/or relevant professional experience. Strong communication and interpersonal skills, with the ability to always maintain confidentiality, and the ability to maintain a professional and calm demeanor in stressful situations is a must. You must have experience with payroll and onboarding systems, Excel, Word, PowerPoint, and other software designed to perform essential HR functions. In this position, being detail oriented, accurate, highly organized, and able to multi-task will help you succeed!

What Do We Offer You?

• Being part of an organization with a mission to provide positive, life-changing solutions for people and animals in need and a vision that every adoptable companion animal has a home.
• Working for an organization that values of excellence in animal welfare, outstanding customer service, compassion, integrity, teamwork, collaboration, financial stewardship, and inclusion.

• 32 hours/week
• Competitive wages at $21.00 – 24.00/hr.

• Medical, Dental, Health Reimbursement Arrangement, $10,000 Group Life Insurance Plan and Employee Assistance Program 100% paid by employer for the employee's coverage.
• Voluntary Vision, Supplemental Life Insurance, Supplemental Long-Term Disability, Pet Insurance, and participation in a 403(b) Retirement Plan also available. If elected, benefits are available the 1st of the month after hire.
• 2 weeks of vacation, increasing to 3 weeks in your second year; 11 paid holidays; and 2 weeks of sick leave annually.
• Bereavement paid time for family and pet.
• Public Service Loan Forgiveness eligibility for full-time employees.
• Being surrounded by cute furry and feathery friends.
• Grow your family with one free pet adoption per year.

PLEASE INCLUDE A COVER LETTER WITH YOUR RESUME. POSITION IS OPEN UNTIL FILLED.

Diversity, Equity, and Inclusion Employer

At Kitsap Humane Society employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. Kitsap Humane Society is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of our mission. Having a diverse workforce is this organizations greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact in our diverse and inclusive organization. Persons with a disability who need assistance in the application process, or those needing this announcement in an alternative format, may call (360)-692-6977 x1224.

We look forward to reviewing your cover letter and resume!

DETAILED JOB DESCRIPTION:

Position Summary:

The Human Resources Coordinator is a highly organized, conscientious, and experienced individual that works alongside the Executive Director and the Leadership Team to support all departments across Kitsap Humane Society. The designated Human Resources person assists with the development and implementation of Human Resources practices to further the goals of KHS and to ensure compliance with all relevant law and/or union contracts.

Key Responsibilities:

• Assist with recruitment efforts, including creating job postings, monitor and communicate with applicants, and process background checks for new hires.
• Manage the initial new hire onboarding process; assist with new employee orientation as needed.
• In partnership with the payroll department, process benefits & changes via online benefit application and insurance websites and verify that deductions are entered correctly to payroll.
• Oversee administration of employee manual and respond to staff questions, concerns and HR needs.
• Handle/address confidential employee relations in conjunction with the Executive Director.
• Maintain Employee files and ensure records are complete and kept up to date.
• Monitor employee anniversaries and performance review management.
• Coordinate responses to ES, L&I and other claims.
• Assists in managing employee leave such as FMLA, WA State Paid Medical / Family Leave
• Coordinates benefits open enrollment.
• Further develop Kitsap Humane Society’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training, and recruiting.
• Ensure that recruiting processes are consistent and streamlined; oversee orientation activities and implementation in conjunction with senior management.
• Establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
• Work closely and transparently with all external partners including third-party vendors and consultants, achieving the most cost effective and quality solutions.
• Oversees and takes a lead role in assuring KHS compliance legally; has basic knowledge of HR law in Washington and the role of collective bargaining agreements.
• Other projects/tasks as assigned.

Qualifications and requirements:

• A minimum of 2 years of relevant professional experience is required.
• Must have HR skills and/or experience.
• Understanding of best HR practices in accordance with Washington State employment law.
• Ability to maintain accurate record keeping.
• Ability to interact in an effective and appropriate manner with diverse co-workers.
• Strong communication and interpersonal skills, with the ability to always maintain confidentiality.
• Ability to maintain a professional and calm demeanor in stressful situations.
• Must have experience with payroll and onboarding systems (Paylocity preferred), Excel, Word and other software designed to perform essential HR functions.
• Must be detail oriented and accurate.
• Must be highly organized and able to multitask.
• Ability to work independently with minimal supervision.