Job description
Grade: T24 Part Time
The link below will give you information about the University’s “T” salary structure.
Learn more about the “T” salary structure.
The Lead Administrative Specialist will manage the off-site medical records storage project by providing direct oversight and coordination of the project.
- Reviews, offsite medical records for retention or destruction of stored medical records according to regulatory standards.
- Coordinates interaction between the off-site storage company (Iron Mountain) and TFP Practices for record review.
- Coordinates pick-up, delivery, and destruction of records as appropriate.
- Creates and maintains database of records retained and destroyed.
- Generates and coordinates yearly box(s) destruction lists for all departments.
- Guide or task other employees with the review of records. Train employees as needed.
- Coordinates information up and down the School of Medicine departments as required by the Assistant Dean of Medical Education and Administartion
- May give direction to Administrators, clerks, and secretaries as directed.
- May independently address and/or resolves problems within policies and procedures.
- Performs other duties as assigned
Required Education & Experience:
At least three years of directly related experience performing administrative functions. An equivalent combination of education and experience may be considered.
- Must have strong organizational, analytical and time management skills.
- Ability to perform basic clerical/office skills and file management skills and computer skills.
- Excellent attention to detail.
- Strong written and verbal communication skills
- Proficiency using Microsoft word and excel.
- Bachelor's degree
This position requires a background check.
Please note this position will work remotely, the duration of remote work will be at the discretion of Temple University and the department.
or
This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University. An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved. For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
To obtain additional information about Temple University please visit our website at www.temple.edu.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report
You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.
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