Lead Inventory Coordinator

Location: Pittsburgh, PA
Classification: Non-Exempt
Status: Full Time

Purpose

The Lead Inventory Coordinator position is responsible for wholesale and direct manufacturer purchase of medication and supplies for the pharmacy. The Lead Inventory Coordinator is critical to appropriate management of the pharmacy inventory to ensure that system data is accurate and product is effectively purchased, dispensed and managed throughout the year in accordance with contractual and company requirements. This position reports to the Manager, Inventory Management.

Responsibilities

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  Ensures all drugs and supplies are appropriately ordered, received, stored, secured and maintained as per standards of practice and manufacturer guidelines. Ensures appropriate pedigree according to Federal and State laws, rules and regulations
• Works directly with finance to provide ongoing and end of month accruals, completes inventory counts, and financial performance reports for the department
• Utilizes pharmacy software to optimize inventory PAR levels to monitor and maintain inventory, updates software and reorders points for stock whenever usage patterns change, maximizes inventory turns by planning and forecasting purchasing needs, minimizes and manages slow movers, and manages aged, excess, obsolescence, backorders, and shrinkage, and coordinates pharmaceutical returns and credits
• Participates in the continuous quality improvement program and provides feedback regarding findings to staff. Develops, runs, and analyzes various reports pertaining to performance and quality to effectively manage inventory and optimize workflow
• Analyzes and identifies drug cost opportunities related to drug margins and contractual agreements.
• Maintains appropriate inventory items based on clinical/contractual requirements
• Works with vendors and wholesalers to submit orders through the appropriate channels, such as wholesaler, GPO, dropship, 340B, or manufacturer designee
• Effectively acquires inventory during periods of backorder, short-dated medication, etc. and communicates with staff to educate patients/providers
• Ensures proper placement/rotation/labeling of stock on shelves to optimize pharmacy workflow
• Ensures all assigned areas of the pharmacy are stocked and checked for expired medications
• Reviews price changes within the wholesaler catalog, updates and communicates inventory file maintenance as needed
• Efficiently executes returns/recalls to wholesaler and reconciles borrow/loans in a timely manner
• Ensures DSCSA requirements are maintained
• Creates and executes cycle count schedules to ensure systemic accuracy
• Other duties as required

Required Qualifications

• 
  High school diploma or general education degree (GED)
• Ability to work a flexible schedule
• 1 - 2 years relative experience
• Strong attention to detail
• Ability to problem solve within area of responsibility
• Ability to work independently
• Familiarity with computer software, such as Microsoft Office

Preferred Qualifications

• 
  Active Certified Pharmacy Technician (CPhT) licensure
• 2-5 years of specialty pharmacy experience
• 2-5 years of pharmacy purchasing/inventory management experience

Work Environment

This position operates in a well-lit, mail order distribution pharmacy environment. Role routinely uses pharmaceutical equipment and safety supplies.

Physical Demands

Individual must be able to stand for extended periods of time; lift up to 20 pounds; and utilize the computer and bar code scanner. Must be able to use proper personal protective equipment including, but not limited to, gloves, eye protection and face masks when needed.

Reasonable accommodations will be made to individuals with disabilities to perform the essential function of the job.