Job description
The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.
BASIC FUNCTION:
To perform administrative work, involving considerable responsibility, complexity, and variety and to manage and coordinate business functions of the Auxiliary Enterprises portfolio. The position reports to the Director, of Auxiliary Enterprises Finance.
SUPERVISORY ACCOUNTABILITY:
Responsible for performing supervisory duties, such as training, assigning, and reviewing the work of other administrative support positions.
NATURE AND SCOPE:
Internal contacts include executives, administrators, faculty, students, and staff of the department and the university at large. External contacts include management from outsourced functions, consultants, representatives from other colleges and universities, visitors, and the public.
PRINCIPAL ACCOUNTABILITIES:
- Reviews, prepares and interprets various documents and/or contracts. Negotiates comprehensive contracts that have a large-scale impact.
- Perform specialized administrative and academic functions, including research and analyses, program coordination and monitoring, data collection, reports and recommend program changes.
- Manage payments and receivables of campus and external vendors and departments. Manage budget development and oversight.
- Manage accounts payable process for auxiliary services invoices to minimize interest and late fee charges to the University.
- Review all vendor financial statements, analyze data to ensure best practices, determine trends and identify problems.
- Track the financial performance and prepare routine ad hoc reports, financial analyses, and records on Auxiliary Enterprises portfolio activities, progress, status, or related special reports for the AVP.
- Confer with and advise staff, students, and others to provide technical advice, problem-solving assistance, answers to questions, and program goals and policy
- Refer unfamiliar issues to appropriate department personnel.
- Evaluate the financial performance of auxiliary services. Make recommendations to ensure strategic initiatives are met within budget constraints.
- Serve as advisor to Auxiliary Enterprises portfolio on budget, fiscal, personnel contracts, agreements, procurement, cost analysis, general accounting, student and alumni affairs, and other University matters as appropriate.
- Performs other related duties as assigned.
CORE COMPETENCIES:
- Advanced problem-solving and decision-making skills and the ability to provide a continual assessment of processes and systems to maximize accuracy, and consistency, and improve efficiencies.
- Demonstrated planning, organizational, fiscal management, and budgeting skills.
- Strong multi-level supervisory experience with staff and business partner positions required.
- Must be able to work independently and have strong organizational and analytical skills.
- Must be able to work accurately and efficiently in a detailed-oriented environment; be skilled
in multi-tasking, priority setting, and meeting deadlines with minimum supervision. - Strong communication, interpersonal and follow-through skills.
- Ability to work autonomously as well as in a team setting.
- Intermediate to advanced knowledge of Microsoft Office products including Word, Excel, Outlook, and PowerPoint.
- Enhanced skills in the use of both oral and written English with the ability to read technical literature, write administrative reports, and provide public presentations that are succinct, persuasive, and articulate.
- Ability to handle confidential information and manage multiple projects and issues concurrently.
- Excellent public and customer relations skills with the ability to use tact, diplomacy, and decorum.
- Ability to negotiate and successfully navigate internal and external politics.
- Ability to work a flexible schedule and be on call as needed.
- Ability to work inside/outside, in hot/cold temperatures, and noisy, uncomfortable, and potentially hazardous environments.
- Ability to establish and maintain harmonious and effective work relations with department senior officials, staff and security personnel, students, university officials, staff, faculty, outside agencies, and the public.
- Must also possess strong analytic skills, handle multiple tasks, and monitor complex operations.
- Ability to convey complex financial ideas through brief, simple materials to colleagues with limited financial knowledge.
- Mature judgment, a strong sense of responsibility, and dedication with a customer service orientation.
- Ability to communicate with a diverse population.
MINIMUM REQUIREMENTS:
Bachelor’s degree in Business Administration, Business Management, Accounting, or related field plus 8 years of business management experience or any equivalent education and experience. MBA is desirable.
COVID - 19 Vaccination Information:
All newly hired faculty, staff and student employees are required to vaccinate and to have proof of vaccination(s) upon their first day of employment. Please familiarize yourself with the University’s
COVID-19 vaccination requirements and verification
policy.
Exemption and Waiver Information:
Medical and religious exemptions from vaccinations will be granted in accordance with federal and local law. Employees must request an exemption by completing the
More information on Howard University’s COVID-19 response and protocol can be found
Medical and religious exemptions from vaccinations will be granted in accordance with federal and local law. Employees must request an exemption by completing the
COVID-19 vaccination exemption request form
.
More information on Howard University’s COVID-19 response and protocol can be found
here
.
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