Responsibilities

• Ensure office policies and procedures are being adhered to
• Analyze and monitor internal processes
• Organize orientation and training of new staff members regarding office policies, procedures and equipment
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency and budgetary compliance
• Edit or compose routine and advance correspondence or reports for senior management
• Ability to effectively negotiate and understand all local supplier contracts
• Ensure data is secure and confidential
• Establish procedures and systems for filing, record keeping and monitor to ensure systems are current
• Manage and approve office supply inventory
• Work independently and with teams on special and recurring projects and office events/activities
• Coordinated the implementation of office culture-related events/activities
• Attend meetings, as requested, and take meeting notes
• Handle internal and external customer inquiries and complaints
• Assist in the management of the Office suite: space planning, space charts, and develop recommendations for suite improvements
• Assign and monitor clerical, administrative and office coordination responsibilities among office staff
• Assist with scheduling of meetings, travel and other activities for local leadership team
• Prepare business expenses for reimbursement for local leadership team
• Evaluate and manage staff performance
• Cell phone administrator for Shared Services
• Other duties as assigned
• Demonstrate commitment to an Injury-Free Environment, Skanska’s Safety and Health Management Program; be commcommitted to upholding Skanska’s Five Zero’s and commitment to ethical practices.

Job Skills & Abilities Guidelines

• Sound judgment, decision-making, with ability to work with limited supervision and problem-solving skills
• Ability to foresee and mitigate issues
• Excellent interpersonal skills to handle sensitive and confidential situations
• Good time management, planning, and organizational skills
• Strong written and verbal communication skills
• Attention to detail in composing and proofing materials
• Strong sense of urgency with ability to prioritize
• Strong ability to multi-task
• Dependable, punctual and organized
• Exhibits professional attitude
• Computer knowledge and efficiency, including all Microsoft Office products
• Demonstrate financial acumen
• Ability to lead a team, delegate, collaborate, and function effectively as part of a team
• Knowledge of clerical and data management practices and procedures preferred

• High School Diploma required
• Junior College or Vocational education preferred
• 3-5 years of related office management experience preferred
• College coursework involving accounting, data processing and administrative management preferred