Provide services as a Program Specialist in support of the overall functions of the National Heart, Lung, and Blood Institute (NHLBI) within the National Institutes of Health (NIH).

Duties and Responsibilities:

• Work with administrative staff to support the operations of the branch; report to and receive guidance from the Biochemistry and Biophysics Center (BBC) staff assistant.
• Build travel itineraries for scientists and visiting guests; prepare all documents related to local, domestic, and outside activity travel.
• Prepare HR packages for personnel appointments and renewals; obtain required documentation from appointees as necessary (i.e., immigration paperwork, degree, reference letters, etc.).
• Organize, maintain, and update physical and electronic files; ensure that all files are easily accessible to others.
• Assist in coordinating special projects and meetings on behalf of senior leadership.
• Process equipment and supply order requests.
• Keep current on NIH operational policies and procedures.

Basic Qualifications:

• Bachelor’s degree; high school diploma with at least three (3) years of experience is equivalent.
• At least one (1) year of professional experience.

Minimum Qualifications:

• Ability to communicate effectively, orally and in writing, with non-technical and technical staff
• Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects
• Strong critical thinking and creative problem-solving skills.
• Resilient personality with a high level of social skills to deal effectively and persuasively with all levels of an organization.
• Ability to multitask and manage time in a dynamic work environment.
• Experience in public speaking and planning events of any size (preferred).

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job, email us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.