Description:

1. Maintain/update office seating chart and phone list

2. Answer phone - direct calls to proper person/department

3. Track equipment inventory (Cars/trucks/van pool cars)

4. Maintain office supply inventory -Staples office supply orders

5. Mail/FedEx/UPS - Prepare Shipments going out/Distribute incoming mail

6. Maintain key fobs for employees

7. Coordinate w/ Janitorial, Building Maintenance, Coffee Service & Shred-it

8. Konica copier maintenance and supplies

9. Cubicle, phone, office setup & cleaning

10. Distribute mail, packages other employee items

11. Schedule conference rooms

12. Keep conference room & kitchen area clear and organized

13. Schedule Catering for Meetings

14. Data entry & Doc Control for Safety and Business Departments

15. Other department special projects as needed

Skills:

Administrative support, Clerical, Microsoft office

Additional Skills & Qualifications:

• Prior administrative support experience preferred
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Excellent ability to multitask
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together

Must have proof of HSD or GED (required for paperwork)

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.