Job description

Title: Records Specialist – Nashville

Department: Records/Risk Management

Employment Status: Non-Exempt

Position Summary:

Under the direction of the Birmingham Records Information Manager, the Records Specialist prepared files/records and labeling under established departmental guidelines as well as assists with file retention requirements and other routine aspects of handling the firm’s records. Primarily assigned to Nashville with assistance in Knoxville and Chattanooga.

Position Responsibilities:

• Using prescribed methods, organize, catalogue, inventory and store documents in folders, files and or boxes
• Scan documents for electronic storage in NetDocs
• Prepare records for offsite storage, scan labels for off-site processing and to close files
• Prepare documents for Shred on premise or in coordination with approved vendor svs.
• Assist Legal Assistants with file staging in their workspace and moving files to Records Dept.
• Print labels for files in various stages of the intake or off-site processes
• Work with internal processes for document security/retention/destruction under established guidelines to include documenting pertinent information in the records software.
• Assist with incoming client files from various sources for newly hired attorneys, as well as facilitate the transfers of records and files for departing attorneys and/or clients

Position Requirements and Desired Skills:

• High School Diploma
• 1-2 Years office experience, preferred
• Proficient in Microsoft Office
• Excellent oral and written communication skills
• Accuracy, attention to detail and good organizational skills
• Ability to work under pressure in a fast-paced environment
• Strong time-management skills and ability to multi-task
• Strong client service focus and ability to work effectively in a team environment
• Self-motivation and ability to work with minimal supervision
• Various physical activities may be required, including lifting and moving boxes up to 50 pounds

Bradley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Nashville, TN 37203: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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