Job description
RxO - Administrative Assistant (1st shift)
Date: May 12, 2023
Location: Sauk Rapids, MN, US, 56379
Requisition ID: 806789
Position:Full-Time
Position:Full-Time
We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. The Company brings together the complementary expertise of two industry pioneers, one in advanced lens technologies and the other in the craftsmanship of iconic eyewear, to create a vertically integrated business that is uniquely positioned to address the world’s evolving vision needs and the global demand of a growing eyewear industry.
With over 180,000 dedicated employees in 150 countries driving our iconic brands, our people are creative, entrepreneurial and celebrated for their unique perspectives and individuality. Committed to vision, we enable people to “see more and be more” thanks to our innovative designs and lens technologies, exceptional quality and cutting-edge processing methods. Every day we impact the lives of millions by changing the way people see the world.
Our unique business model and relentless pursuit of operational excellence ensures that consumers everywhere have access to products. Balancing speed, efficiency and proximity, the Company manages a global supply chain with cutting-edge technology, based on centralization for frames and on a capillary network for lens finishing and prescription laboratories. Greasing the wheels behind the scenes, our people in Operations are the backbone of our Company.
GENERAL FUNCTION
The Facility Maintenance Administrative Assistant is responsible for and provides administrative support to the Maintenance Team; makes recommendations for improvements and develops work flow processes and procedures. The Administrative Assistant is a team player and demonstrates consistent high-level performance and maintains the utmost professional demeanor and highest level of confidentiality and trust.
MAJOR DUTIES AND RESPONSIBILITIES
- Work Order System - Megamation Software; Enter, track, assign, manage, and close maintenance work orders
- Purchasing Receiving supplies and parts
- Inventory & Cycle Counting
- Space Management – Set up of conference rooms, classes, office assignment, etc.
- Monitoring Vendor Processes/ Services with outside contractors for the Facility-Housekeeping, Food/Vending, Landscape, Pest Control, Janitorial, Waste Management, and more.
- Assumes additional responsibilities and perform special projects as needed or directed.
- Maintains various databases, spreadsheets, files, and/or filing systems; maintaining records or invoices.
- Assist the maintenance team in the training and team development
- Support, follow, and monitor all safety requirements / expectations
- Collaborate across departments throughout the facilities and other channels for administrative tasks and needs.
- Provides support for daily communications to senior leadership with regards to KPI Metric reporting and more
- Organizes and prioritizes daily administrative responsibilities, organizes multiple projects with the senior team effectively; ensures important matters receive top priority. Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc.
- Maintain calendars and meeting agendas.
- Drafts correspondence as necessary and produces error-free and grammatically correct documents.
- Organizes and coordinate complex meetings and events as required.
- Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
- Organizes and maintains files and sensitive information.
- Maintains a high level of confidentiality and exercises good judgment.
- Assists with generating and developing operational spreadsheets, forms, etc. as needed.
- Any other duties as deemed necessary required or requested by Leadership or the Operation.
BASIC QUALIFICATIONS
- Associates degree
- 5+ year’s administrative experience
- Advanced proficiency with Word, Excel, PowerPoint, Outlook, Visio, etc.
- Strong organizational and prioritization skills, and ability to balance multiple tasks
- Strong project management skills
- Ability to work independently and exercise sound judgment
- Advanced grammar and English skills
PREFERRED QUALIFICATIONS
- Bachelor’s Degree
- Materials Management Purchasing and Vendor Services
- 5-10 years of Administrative Management experience; proficient in Microsoft Office (Word, Excel, and PowerPoint)
- Excellent customer service, communications, and interpersonal skills
- Ability to work independently
- Demonstrates customer and employee sensitivity;
- Excellent written and verbal communications skills
- Strong critical thinking skills
- Strong data gathering and analysis; use of spreadsheets to crate tracking for metrics is a plus
Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package Benefits/Incentive Information including health benefits, PTO, 401K, paid family leave, tuition reimbursement, and eyewear discounts.
Upon request and consistent with applicable laws, EssilorLuxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. To request a reasonable accommodation, please call the Luxottica Ethics Compliance Hotline at 1-888-887-3348 (be sure to provide your name and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans receive preference in accordance with Tribal Law.
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