Position Profile:

The PÜR Beauty Sales Administrative Assistant’s primary responsibilities are to support the retail corporate sales team and field teams. Initiatives include supporting day to day sales efforts, event coordination, and general administrative tasks.

This role requires strong attention to detail, a proactive mindset and ability to quickly shift priorities based on the needs of the business.

Essential Duties and Responsibilities:

• Be the primary point of contact for the field sales teams and their day-to-day business needs
• Coordinate with the retail field sales to ensure that new hires are set up in Quickbooks
• Maintain field sales team mileage tracker
• Maintain and share out monthly retailer marketing and events calendars
• Coordinate corporate events between field sales team and retailer
• Log all advertising for all retailers and keep advertising book organized
• Fill out and manage all add / delete & new product item set up for retailers
• Coordinate with New Product Development to obtain samples for retailers and fixture companies for planogram/ gondola updates
• Work with internal graphics team to obtain creative assets required by retailers and upload / send by deadlines
• Ensure that all new products are launched on time and all assets are up on retailer websites
• Process, log and track all vendor purchase orders quickly and accurately
• Update order forms and place orders for samples, field sales team training stock and gratis
• Coordinate with the Education Director to ensure collateral is sourced and shipped as needed
• Liaison with the warehouse to ensure timely shipping
• Share product out of stocks (OOS) list with retailers
• Report sales by door and weekly sku selling
• Complete submission forms as needed
• Work with Marketing Coordinator to ensure closet has adequate stock, is clean and organized
• Coordinate meeting space and meals as needed

Job Requirements

• Associates degree or equivalent work experience
• 1+ years working in professional environment
• Interest in the Health and Wellness/Beauty Industry a plus
• Possess an all-hands-on-deck attitude and be able to, as needed, work with a sense of urgency
• Develop and maintain professional, collaborative relationships with peers and business partners both inside and outside of the organization
• Possess a polished, professional, friendly, can-do attitude
• Strong written, oral, and intrapersonal communication skills with attention to detail
• Possess strong organizational skills
• Ability to effectively manage multiple priorities and adapt to change within a fast-paced environment
• Proficiency in MS applications such as Word, Excel, and PowerPoint
• The ability to learn new software tools as needed to perform job duties
• Possess the ability to work independently as assigned by manager

This is a hybrid, full time position. Must work from the corporate office minimum 2 days per week, preferred set schedule aligned with brand team. There may be some travel on occasion (~less than 10% of the time).