Job description
Position: School Secretary
St. Mary Cathedral School
Employment Type: Full-time (10 month position)
Location: Gaylord, MI
St. Mary Cathedral School is seeking to hire a full-time (10-month position) secretary. Qualified candidates should have an active faith life, be caring, energetic, compassionate, and nurturing toward children, enjoy a fast-paced work environment and work calmly under pressure.
St. Mary Cathedral School
Employment Type: Full-time (10 month position)
Location: Gaylord, MI
St. Mary Cathedral School is seeking to hire a full-time (10-month position) secretary. Qualified candidates should have an active faith life, be caring, energetic, compassionate, and nurturing toward children, enjoy a fast-paced work environment and work calmly under pressure.
Duties and Responsibilities:
- Performs secretarial duties for Principal, Assistant Principal, and others designated staff.
- Receives and places telephone calls, schedules appointments and meetings, prepares written communications, processes mail, greets guests, and prepares bulk mailings as needed.
- Establishes and maintains office record-keeping filing systems.
- Maintains schedule of office hours for staff, schedules school facilities, and coordinates use of keys for facility.
- Attends meetings as requested.
- Oversees opening and closing of the office each day, ensuring all machines are turned on/off, windows and doors are locked and appropriate lights are turned on/off.
- Maintains a record keeping system to ensure fees and payments are collected and recorded correctly.
- Provides other assistance as needed, which may include contacting substitute teachers and annual inventory and processing of purchase orders.
- Other duties as assigned.
Preferred Skills/Qualifications:
- Christ-centered individual with an active faith life
- Proficiency and experience in Microsoft and student data information systems
- Experience in a fast-paced environment involving multi-tasking under pressure
- Experience working with children
- Ability to exhibit compassion with students, staff, parents, and other community members
- Strong organizational and prioritizing skills
- Able to be flexible and accept duties as assigned
- Outstanding interpersonal skills
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