The Capital Area Division (CAD) of Applied Research Associates, Inc. (ARA) is seeking a Senior Executive Administrative Assistant to support the Office of the Undersecretary of Defense for Research & Engineering (OUSD(R&E)) in the investment and monitoring of R&D funds. This position is onsite at a Government location(s) in the National Capital Region (and telecommuting where approved). The candidate demonstrates mature judgement required to interface with senior Government personnel and external stakeholders including other Government agencies, academia, and industry. The Senior Executive Administrative Assistant will be responsible for providing professional workflow and administrative and security support for senior management staff.

This position requires a candidate with experience performing a variety of administrative functions including

• Having strong written and verbal communications skills and excellent time management skills
• Providing administrative support to an office of 20-40 people
• Maintenance and monitoring of actions assigned in the DoD Correspondence and Task Management System (CATMS)
• Handling, preparing, and staffing unclassified and classified executive correspondence including letters, memoranda, schedules, presentations, and reports
• Recording and maintaining action items and other pertinent information when required
• Coordinating appointments, meetings, and managing staff calendars
• Arranging domestic and international travel and schedules and preparing travel vouchers and periodic reports
• Performing security functions and duties consistent with DoD Directives, WHS Instructions, and Executive Order(s)
• Assist with JWICS account management and advise project management on security and regulations

Required Qualifications:

• High school degree
• 8-10 years of relevant experience
• US citizen
• Active TS clearance with SCI eligibility
• Proficiency with MS Office Suite
• Experience using the Correspondence and Task Management System (CATMS) and the Defense Travel System (DTS)

Desired Qualifications:

• BS/BA degree
• Ten (10) years or more relevant experience
• Experience supporting the Office of the Secretary of Defense
• Experience supporting or working with the Defense Research & Engineering community

This position is contingent upon award of a contract expected in early 2023 supporting the Department of Defense.

COMPANY INFORMATION:

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 1200 professionals. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please visit our website at www.ara.com.

Please apply at www.careers.ara.com for the Senior Executive Administrator Assistant position.

Experience

• 5 - 7 years: Relevant work experience

Licenses & Certifications

• Top Secret Clearance

Behaviors

• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause
• Functional Expert: Considered a thought leader on a subject
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

• Self-Starter: Inspired to perform without outside help
• Peer Recognition: Inspired to perform well by the praise of coworkers
• Job Security: Inspired to perform well by the knowledge that your job is safe
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
• Goal Completion: Inspired to perform well by the completion of tasks
• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)