UTS – Temporary Executive Assistant at UNC Chapel Hill
Full Time
Chapel Hill, NC
Posted
Job description
Position Information
Posting Number
PG193433TM
Position Number
48TP90
Position Type
Temporary
Essential Job Duties
Provide calendar management, schedule, and accept meetings for six directors. Create meetings and agendas for all six directors. Set up Zoom/Teams meetings and/or reserve rooms on campus as needed. Send correspondence on directors’ behalf when requested. Assist with completion of forms including e-signatures and wet ink signatures. Provide travel and reimbursement support for six directors. Act as designee on travel & entertainment card, create travel requests in Concur system, register for conferences, make flight and hotel arrangements. Process travel reimbursements. Submit requests on directors’ behalf for IT issues, Software/Hardware needs, office supplies and other items as needed.
Assist with creating and editing presentations, agendas, or other project documentation. Distribute material electronically. Print or order from print shop posters or other presentation materials. Arrange for shipment of materials if needed.
Assist with coordination of all staff meetings. Coordinate other events as requested. Attend monthly Workforce Development and Administration meetings. Serve as back up for other administrative team members.
Assist with creating and editing presentations, agendas, or other project documentation. Distribute material electronically. Print or order from print shop posters or other presentation materials. Arrange for shipment of materials if needed.
Assist with coordination of all staff meetings. Coordinate other events as requested. Attend monthly Workforce Development and Administration meetings. Serve as back up for other administrative team members.
2-4 days/week (more once working independently)
Is Time Limited
No
If Yes, Appointment Length
Department Information
Job City & State
Chapel Hill, NC
Department
System Information
Classification Title
Temporary-Clerical
Working Title
UTS – Temporary Executive Assistant at UNC Chapel Hill
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