Academic Affairs Chief Financial Officer
Full Time
Cheney, WA 99004
Posted
Job description
Posting Details
Posting Details
Position Title
Academic Affairs Chief Financial Officer
Posting Number
2023033EP
Position Information
Classification Title
College Financial Officer
Working Title
Academic Affairs Chief Financial Officer
Classification Code
1541
RCW Exemption Criteria
16 - Principal Assistant
EWU Position Number
E99210
CUPA Code
No Match
FLSA
Exempt - Administrative
Bargaining Unit
% Full Time
100%
Salary / Wage Range
AE - 112
Salary Information
The salary for this position is $70,742 (minimum) up to $85,000. Where the hired candidate will begin within this range is dependent on education, experience, and skills.
Anticipated Start Date
As Soon As Possible - Position is Available Now
Term of Appointment
12
Location
Cheney, WA
County
Spokane
Project Description
N/A
Project Duration
N/A
Background Check
Yes - Both
Responsible HR User
Saundra Godin
Responsible HR User Email address
sgodin@ewu.edu
Posting Text
Job Summary
- This position was reposted on 05/03/2023 and will close at midnight on 05/15/2023.
The Office of Academic Affairs at Eastern Washington University is currently seeking skilled and team-oriented applicants for our
Academic Affairs Financial Officer (
AAFO
) position.
The AAFO position provides broad and deep range executive level support, and assistance to the provost, deans, senior budget officer, area management, and administrative staff on budget development, preparation, monitoring, and management.
The primary responsibilities are focused on providing budgetary and administrative management to Enrollment Services, Student Success, Planning & Policy, Office of Research, and is a central point of contact for the academic colleges units including College Financial Officers.
See Job Duties section for detailed description of the position’s responsibilities.
On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
EWU expands opportunities for personal transformation through excellence in learning.
Applications will be accepted until April 23, 2023; screening of applications will begin the next day. Applications will be kept confidential, and references will not be contacted until candidates are notified.
The AAFO position provides broad and deep range executive level support, and assistance to the provost, deans, senior budget officer, area management, and administrative staff on budget development, preparation, monitoring, and management.
The primary responsibilities are focused on providing budgetary and administrative management to Enrollment Services, Student Success, Planning & Policy, Office of Research, and is a central point of contact for the academic colleges units including College Financial Officers.
See Job Duties section for detailed description of the position’s responsibilities.
On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.
EWU expands opportunities for personal transformation through excellence in learning.
Applications will be accepted until April 23, 2023; screening of applications will begin the next day. Applications will be kept confidential, and references will not be contacted until candidates are notified.
About Eastern Washington University
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU.
All new employees must comply with EWU immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU.
- Waivers for the immunization requirements are available for medical or sincerely held religious beliefs. COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/hr/
This is an Administrative Exempt position is covered by the
EWU
Policy 406-01, Exempt Employment.
Upon hire you must complete required DEI, Hazing, Harassment and Title IX training, and other federal, state & university mandated trainings. You can access the online training at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources’ https://inside.ewu.edu/hr/training/.
Upon hire you must complete required DEI, Hazing, Harassment and Title IX training, and other federal, state & university mandated trainings. You can access the online training at https://inside.ewu.edu/hr/training/orientation/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources’ https://inside.ewu.edu/hr/training/.
Physical Demands
Optional: Contact Saundra Godin in Human Resource Services at sgodin@ewu.edu to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical and mental demands.
Pre-Placement Physical
No
Hearing Test
No
Medical Monitoring Post Hire
No
Protective Equipment
None
Required Qualifications
- Bachelor’s degree in business, public administration, accounting, economic, statistics or closely related field.
- Minimum three years of professional experience in budgets, management, or academic program administration and analysis.
- Experience presenting information and ideas clearly and effectively in writing, verbally, and graphically.
- Familiarity with Microsoft Office products (Word, Excel, Access, Outlook) Proficiency in Excel for extensive financial analysis.
- Excellent analytical skills.
- Highly organized individual with attention to detail.
- Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.
Preferred Qualifications
- Master’s degree in one of the following: economics, statistics, finance, accounting, public administration, or business administration.
- Experience with data visualization and/or data analytics software.
- Demonstrate and foster a culture of ethical leadership, a commitment to diversity, and encourage a supportive team-oriented work environment.
- Possess excellent interpersonal and written communication skills.
- Experience with Ellucian Banner HR/Payroll module or similar ERP system.
Other Skills and Abilities
- Teamwork
- Flexibility
- Effective working relationships with faculty, staff and employees.
- Ability to work under pressure and meet deadlines in a proactive manner.
Work Schedule Type
Regular
Work Schedule
Typically M-F 8am – 5pm, but may be required to work evenings and/or weekends to fulfill special projects and other needs of the university.
Posting Date
05/03/2023
Open Until Further Notice
No
Closing Date
05/15/2023
Screening to Begin
05/16/2023
Special Instructions to Applicants
To be considered for this opportunity, please submit your application materials through our online application portal located here:
https://jobs.hr.ewu.edu/. If you are unable to submit through the applicant portal, contact Saundra Godin at sgodin@ewu.edu.
Applications will be accepted until further notice. It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Required documentation includes all of the items listed below.
Applications will be accepted until further notice. It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Required documentation includes all of the items listed below.
- Attach a detailed cover letter in which you describe how you meet each of the required qualifications and preferred qualifications (if applicable). It is preferred that you provide that information in a bulleted list or within a table in your cover letter.
- Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
- Complete the online application form and respond to the online questions, if applicable.
- Diversity Response-as an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
Applications are open until April 23, 2023, screening of applications will begin the following day. All materials will be held in strictest confidence; references will not be contacted until candidates have been notified.
Note: Letters of Reference are not required at this time. We reserve the right to request letters of reference at a future date, such as once we have identified interview candidates
Application Types Accepted
Application
Job Duties
% of Time
40
Responsibility / Duty
Financial and Budgetary Oversight
- Develops, oversees, monitors, and reconciles budgets and resource planning for Enrollment Services, Student Success, Planning & Policy, Office of Research, and other Academic Affairs units not housed in a college, including direct interaction and decision making with Associate/Assistant Vice Presidents and program directors.
- Provides guidance to Academic Affairs in development, implementation, and monitoring of institutional and biennial budget requests.
- In collaboration with the Senior Budget Officer, identifies area budget resources utilization and funding needs that are presented to the University President, Academic Affairs, and Business & Finance Administrators. This financial report is prepared and presented to Academic Affairs and Business & Finance.
- Collaborates with the Senior Budget Officer to identify areas for budget adjustments; makes recommendations; and calculates budget adjustment impact based on scenarios.
- Examines original budget reports and comprehensive budget level reports from Budget Services for accuracy, then disseminates the financial reports to department chairs and staff. Clears any monthly operating cash deficits as needed.
- Creates cost analysis and forecasts budgetary needs for the Academic Affairs functional areas on spending trends and revenue flow in self-support budgets and recommends adjustment.
- Updates the Associate/Assistant Vice Presidents and Directors of budget availability, encumbrances, commitments, and internal or external funding requests for college. Communicates decisions and requests to university administration on budget and fiscal matters, as appropriate. Serves as the principal advisor in regard to budgetary updates, as appropriate.
- Coordinates with the Associate/Assistant Vice Presidents and Directors to ensure appropriate funding for college personnel requirements.
- Identifies budgetary concerns and recommends solutions.
- Monitors EWU Foundation fund balances and approves expenses as appropriate. Update account forms as needed.
- Generates self-sustaining funding distributions for all college self-support programs.
- Provides budgetary support for grants and contracts.
Essential Function Indicator
Yes
% of Time
35
Responsibility / Duty
Administrative Support
- Advises and disseminates information related to policies and procedures and provides budget and workload analysis for department/programs.
- Participates in strategic planning and program management decisions having fiscal implications as part of the Academic Affairs management team.
- Creates statistical reports to justify funding of new and replacement faculty positions requests from the senior budget officer in support of strategic plan/mission.
- Trains college and department staff on fiscal matters and use of financial reporting system (Banner) to understand and monitor department budgets.
- Reviews travel requests and expense reports for accuracy and compliance.
Essential Function Indicator
Yes
% of Time
10
Responsibility / Duty
Personnel
- Prepares Payroll Action Forms (PAFs) to compensate faculty or transfer expenses as needed.
- Examines bi-monthly payroll report and monthly Comprehensive Budget Level from Budget Services to ensure appropriate budget level of positions salary and benefits expense and accuracy of payroll transactions.
- Assists in administering personnel practices and procedures. Reviews information, analyzes and provides counsel and recommendations on areas for improvement.
- Administers graduate services appointment process.
- Supervises employees as needed.
Essential Function Indicator
Yes
% of Time
10
Responsibility / Duty
Procurement
- Approves requisitions in Banner for procurement of contracts, supplies and equipment in support of both Academic Affairs and the academic colleges.
- Prepares fiscal reports and analysis in support of capital building projects or capital equipment purchases in alignment with the university’s strategic plan/mission.
- Monitors and approves purchasing card transaction statements for all Academic Affairs card holders.
Essential Function Indicator
Yes
% of Time
5
Responsibility / Duty
Other Duties
- Other related duties as assigned.
Essential Function Indicator
Yes
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