Job description
SUMMARY
The accounting assistant’s role is to support both the accounts receivable and accounts payable department by performing various accounting duties including but not limited to, data entry, filing, reconciliation, and payment processing.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Weekly entry of credit card receipts and appropriate coding.
- Weekly reconciliation of credit card accounts.
- Ensure weekly deadline of AP entries into QuickBooks.
- Weekly P&L, CTC (Cost to Complete), Job Cost Detailed, and Open Balance reports to Controller/PMs as needed.
- Training on Procore to become a superuser for Finance department.
- Adding payments to Procore for subcontractor payables
- Communicate with PMs on payment status for project payables.
- Ensure payments are processed in Smartsheet.
- Assist in managing W-9s, processing vendor/subcontractor payments as necessary and record transactions.
- Receive, Process, and enter Per Diems and Reimbursements.
- Maintain accurate vendor files.
- File daily paperwork, receipts.
- Process daily deposits for AR Department.
- Maintain Smartsheets.
- Assist Texas Accounting office with overflow.
- Ability to work from Santa Fe and Los Alamos Offices.
- Ad hoc Duties.
QUALIFICATIONS:
- Good understanding of Generally Accepted Accounting Principles (GAAP)
- Proficiency with computer and software, such as MS Office and QuickBooks
- Bachelor's degree in accounting or business-related field.
- At least 2 years’ related experience required.
- Excellent communication, research, problem solving and time management skills.
- High level of accuracy, efficiency, and accountability
- Attention to detail.
- Ability to travel to both Santa Fe and Los Alamos.
- Ability to build relationships with clients and internal departments.
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