Job description

Job Title: Accounting Specialist

Reports To: Office Manager & President

Department: Corporate Office

FLSA Status: Non-Exempt

POSITION PURPOSE:Small Office environment that requires a hands-on person with a full understanding of transportation related bookkeeping and accounting experience. This position will be involved with the office manager for billing, some office administration, purchasing, and Accounting & Bookkeeping functions for both CCXpress & CCXchange

MAJOR AREAS OF RESPONSIBILITY: Includes the following key areas and duties, which may be modified or increased as necessary:

Must have 5 years’ experience with Quick Books while interfacing with our Transportation Management System for financial reporting and company transactions.

· Manage accounts payable and receivable, reconcile accounts. Able to assist in month-end production meetings, generated forecasts, while setting performance milestones to ensure accuracy and timeliness of month-end deliverables.

· Review and continuously improve any related accounting processes for increased efficiency.

· Able to present recommendations for improved efficiencies in operations and increased margins.

· Serve as primary contact for vendors for all parables and receivables to our client satisfaction.

· Work closely with President & Office Manager to develop programs to expand the reach of our service offerings.

· Establish controls in purchasing and vendor relationships for best price and service

· All Payroll (hiring practices) as well as recruiting and Human Resource

· Provide a strong customer relationship management strategy, providing advocacy and responsiveness to client needs, increasing business participation, while maintaining companies profit goals and margins.

· Calculate and prepare checks for parables.

· Reconcile and Prepare and Remittance of Payroll (outsourced) for both companies.

· Maintain general ledgers and financial statements.

· Post journal entries.

· Help prepare trial balance of books and Chart of Accounts for logging proper business expenses.

· Prepare other statistical information such as profit & loss statements, financial and accounting reports.

· Schedule and maintain a calendar of events, obtain all paperwork from providers and audit work against billing, Provide support for customer service on collections.

· Assisting in recruiting and on boarding of new resources.

· File with proper agencies or 3rd parties for collections of bad debt.

· Maintain and organizing files, daily/weekly/monthly reports, correspondence to management team, maintain internal communications and client profiles.

· Assist in carrier compliance and overall risk management for insurance and meeting our contracts

SKILLS REQUIRED.

Administrative – Full understanding of administration, organizes accounts payable and Accounts receivable to support company operating and revenue objectives. Assisting in some HR information while maintaining appropriate records for all related issues to include but not be limited to:

· Applications, resumes. assist in recruitment, job specifications, selection, interviewing of candidates on best practices for hiring the most-qualified candidates.

· Understanding federal, state and labor & employment compliance regulations that will assist the President on a variety of human resource workplace issues.

Organizational – Plans, organizes and manages account payable functions to support efficient, effective payments and collections to work in a fast-paced environment. Excellent command of processes

Communication – Proficient in English, effectively communicates with customers and possesses excellent negotiation skills.

Decision Making – Makes sound, timely, relevant decisions and judgments in managing accounts vendors, parables and receivable (collections) functions.

Representation – Verbal, written, presentation and communication skills that assure timely and accurate accounts payable and receivable payments and income.

Analytical – Ability to gather relevant facts and use them to reach sound and logical conclusions pertaining to major areas of responsibility. Possess an excellent understanding of time management, overall decision making, critical thinking, problem solving and being able to multi-task.

Reasoning - Ability to define/solve problems collect data, establish facts, and draw valid conclusions to ensure accurate and timely accounts payable and receivable payments and income for the appropriate companies.

Self-Reliance – Operates semi-independently, moderately self-managed. Work is largely reviewed by success in facilitating, consulting, and reaching agreement with others, rather than by formal review.

Research – Sources relevant information, data, authorities, and resources to meet company needs consistent with major areas of responsibility.

Computer/Technical – Able to manage Quick Books while implementing new software products that include EDI. Review software relevant to the performance of major areas of responsibility. Hands-on experience with customer relationships. Oversee our support vendors to evaluate and select appropriate anti-virus, spam, content firmware, backup solutions, intrusion detection software for email and NT network to ensure complete and fault tolerance coverage with no security breaches

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree in finance/Accounting or Business Administration is preferred but not required. Candidate must have practical and solid understanding of accounting principles with practical knowledge of a small business environment.

Job Type: Full-time

Pay: $22.85 - $26.00 per hour

Benefits:

• 401(k)

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Temecula, CA 92590: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks: 5 years (Required)
• Transportation management: 2 years (Preferred)

License/Certification:

• Compliance (Preferred)

Work Location: In person

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