What You Will Be Doing
The Alaska Division of Geological & Geophysical Surveys (DGGS) is seeking a motivated and detail-oriented advanced paraprofessional accounting technician to manage and provide fiscal oversight of multiple core administrative functional areas including, but not limited to, grants, reimbursable service agreements (RSA), memoranda of understanding (MOU), and other financial assistance awards, as well as recommending and implementing procedures to ensure division compliance with state and federal regulations and facilitate completion of the administrative support functions essential to the division. This is a full-time permanent seasonal position, with seasonality depending on project funding. This position is anticipated to remain full-time funded in perpetuity. This recruitment is for a single position located in Fairbanks or Anchorage.

Mission and Culture
The DGGS mission is to determine the potential of Alaskan land for the production of metals, minerals, fuels, and geothermal resources, the locations and supplies of groundwater and construction material, and the potential geologic hazards to buildings, roads, bridges, and other installations and structures (AS 41.08.020). The Division views public geologic information as a key element in unlocking our natural resources, protecting communities, and helping grow Alaska's economy.

As part of the Administrative Support Team, this position will ensure critical funding is available, properly tracked, and managed to assist our geologists in providing the geologic information needed to help industry discover and develop Alaska's energy and mineral resources, understand and mitigate geologic hazards, and otherwise contribute to sustaining our communities, ensuring public safety from natural hazards, and developing our natural resources.

Core Responsibilities
This position’s key responsibility is to set up and oversee funding programs, including grants, cooperative agreements, and capital projects, from initial proposal preparation through implementation, maintenance, monitoring, and closeouts within differing federal and state fiscal budget cycles. Specific tasks include, but are not limited to:

• Informing the resource budget manager regarding annual changes within the cost allocation plan and respective cost pools to ensure adequate funds are maintained within appropriate federal accounts for state requested reimbursements.
• Using Alaska Statewide Accounting System (IRIS) and Alaska Data Enterprise Reporting (ALDER) to record, track, and generate reports based on user needs.
• Ensuring the numerous programs´ operational compliance with the cooperative agreements and supporting regulatory authorities, as well as ensuring auditable and accountable management of granted and appropriated federal and state funds.
• Developing, implementing, and maintaining spreadsheets, reports, and graphs to track annual and historical expenditures for resource analysis. Prepare accurate, complete, and concise budget reports, financial reports, and statements.
• Verifying funding availability and establishing accounts and budget tracking processes for current reportable information to state and federal program managers.

Benefits of Joining Our Team
The Alaska Division of Geological & Geophysical Surveys offers ample opportunity for on-the-job training, a flexible work schedule, and partnership with dedicated colleagues who are passionate about their work and the mission of the division. Staff are encouraged to learn and grow through work activities, from each other’s experiences, and via structured trainings in technical/science topics, diversity, and inclusivity. This position is hugely important to the functioning of the survey as so much of our work relies on grants, agreements, and other project funding streams, and the incumbent will make a critical and meaningful contribution to the success of our mission.

The Working Environment You Can Expect
This position is physically located at the DGGS main office in Fairbanks, Alaska and would report to the division’s Admin Officer 2 and work closely with a Grants Administrator. The daily work environment is open and collegial, allowing for collaboration and coordination among the entire DGGS staff. A partial telework schedule may be discussed. For the right candidate, this position may be relocated to Anchorage and work from our Geologic Materials Center.

Who We Are Looking For
We are seeking a motivated, detail-oriented, problem-solving, advanced paraprofessional accounting technician to manage our numerous and complex grants and cooperative agreements. The ideal applicant will have excellent verbal and written communication skills to convey complex financial information clearly and concisely to departmental staff, management, officials, and professional technicians. They will have:

• Demonstrated ability to handle multiple priorities and assignments to meet deadlines, be able to work effectively under pressure–both in a team setting as well as independently–and can interpret federal and state rules, regulations, and fiscal systems to ensure correct distribution and service-based coding of multi-funded expenditures.
• A thorough and extensive knowledge of state and federal principles, practices, and procedures of accounting, budget, and fiscal control, as well as extensive technical fiscal accounting experience utilizing multiple funding sources and complex accounting structures.
• Excellent skills with fiscal accounting and database systems to ensure timely and accurate reporting to management and the ability to interpret and apply numerous and conflicting rules, regulations, policies, and procedures are also desired.

If you meet the required Minimum Qualifications for Accounting Technician II, enjoy taking the initiative to solve complex fiscal problems, and have a background in the areas described above, we encourage you to apply.

Minimum Qualifications

One year of entry technical level accounting or bookkeeping experience.

Substitutions:
Certification as an Accounting Technician from an accredited college will substitute for the required experience.

Post secondary education from an accredited college will substitute for the required experience (3 semester/4 quarter hours equal one month) if it includes at least 6 semester/8 quarter hours in Accounting.

Additional Required Information

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

At the time of application ,the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):

• Cover letter (see instructions below).

If selected for an interview , the applicant must provide the following:

• Three professional references.
• Copies of your two most recent evaluations.
• Valid driver’s license.

Application Notice
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Cover Letter
A cover letter is required for this position. In your cover letter, tell us a little about yourself and briefly describe your experience setting up, managing, monitoring, and closing out complex fiscal accounts. Your cover letter will be used to determine which applicants will advance to the interview phase of the recruitment.

Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax or email it to the contact number provided below.

Education
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit
If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.

Multiple Locations
This position is being recruited in Anchorage and Fairbanks; the final location is dependent upon the location of the most qualified candidate. There is only ONE position to be filled.

Driver’s License Requirement
Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.

EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Contact Information

Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit the reset password page.

For specific information about this position, please get in touch with the hiring manager at the following:

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year
• Gym discounts at participating fitness providers in multiple locations throughout the state.

See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information