Job Summary

As part of the Finance & Accounting team (a support center that provides resources, data, tools, and is charged with driving process integrity to the entire organization), the Accounts Payable Specialist performs general accounting support duties with primary responsibility of accounts payable and accounts receivable ledgers. This position requires a strong emphasis on customer service and interaction with members of the entire organization. The Accounting Associate will report directly to the Accounting Manager. This role is HYBRID, hourly M-F standard office hours requiring to report one day a week to the Corona California office. The Salary range for this position is $18.00 - $26.00 dollars per hour.

Agile Sourcing Partners is an industry-leading integrated solutions provider in both the gas and electric utility and construction markets. We deliver innovative, flexible, and value-driven solutions through a highly skilled, motivated, inclusive, and results-focused team.

Agile offers a great benefit package for our team members including competitive pay, bonus, 100% employer paid medical, dental, vision and life insurance as well as immediate 401(k) participation & matching and Paid Time Off. If you are passionate about making a difference, consider joining our talented, diverse team!

Job Functions

• Accounts Payable Transactions
  • Receive and post supplier invoices into ERP System accurately and timely.
  • Ensure that a proper 3-way Match is performed and any exceptions are researched and resolved.
  • Perform a regular review of the Goods Received not Invoiced Report to ensure that aged items are investigated and resolved.
  • Ensure that any EPD discounts (if applicable) are calculated accurately.
  • Ensure that supplier payment terms are accurate in ERP System.
  • Assist in ensuring various AP research projects are completed timely and accurately.
  • Ensure any issues identified in the AP process are escalated to the appropriate level of Management.
  • Demonstrate the ability to research and resolve Accounts Payable issues and understand the impact to the GL Accounts.
  • Perform regular review of vendor statements.
  • Research and process Credit Memos and ensure proper return process is followed in ERP System.

• Accounts Receivable and Customer Invoicing
  • Prepare Customer invoices accurately and timely with the goal of issuing invoice within 48 hours of receipt of shipment or related AP invoice.
  • Ensure that Customer specific information is properly presented on the invoice including the identification of taxable and non-taxable items.
  • Demonstrate the ability to research and resolve Customer Invoicing issues and understand the impact to the GL.
  • Verify customer returns and create credit memos to customer account.
  • Assist in the identification and collection of any aged outstanding balances, by routinely contacting Customer accounts payable department for status updates.

• Reporting and Analysis
  • Perform month end review of invoices for cut-off and proper recording in the appropriate period.
  • Complete month-end Close checklist.
  • Prepare as needed “ad-hoc” reporting and analysis.
• Other related duties as periodically required
  • Manage and dispatch incoming business phone calls.

Requirements

• 3-5 years’ experience in accounts payable and accounts receivable.
• Must possess strong analytical skills, excellent written and verbal communication skills, strong proficiency with MS Word and Excel, and have the ability to scrutinize the details.
• Requires excellent organizational skills.
• Excellent interpersonal skills with ability to be patient and outgoing with people.

Location: Hybrid - Corona California

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