Job description

Duties and Responsibilities

· Preparing project orders and tracking using QuickBooks software and sending emails to vendors using a unique project-specific PO System.

· Scheduling and dispatching drivers, work crews, vehicles, or equipment to appropriate locations according to predetermined schedules, internal requests, or immediate needs.

· Relaying information such as work orders or other messages to and from work crews, field inspectors, supervisors, or emergency personnel.

· Using telephones, email, or text messages to contact employees or emergency personnel

· Daily work tasks include verifying invoices received from vendors against delivery/pick-up ticket receipts.

· In charge of communicating details to the accounting department.

· Keeping and organizing work requests, customer requests, completed work requests, charges for work performed, expenses for services performed, inventory records, and other information.

Required Skills and qualifications

· Excellent communication skills to collaborate with others under any type of condition

· Excellent clerical and organizational skills to keep track of schedules, routes, and personnel

· Knowledge of computers such as excel, Microsoft office, Outlook calendar, and QuickBooks for scheduling and other dispatching duties

· Ability to multitask with different, and sometimes conflicting, events happening at the same time

· Ability to work under stress and remain calm and to calm other people during rapidly changing circumstances

· Ability to relay information in a fast-paced environment

Education and training requirements

· A high school diploma or GED is all that is necessary. Preferred Associates’ degree but not required.

· At least 1 to 2 years of Sales, Customer service, or dispatch experience.

· Must be bilingual (Spanish an English)

Benefits:

• Paid time off
• Sick time off
• Paid holidays

Schedule:

• 8 hour shift
• Overtime

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Bonita Springs, FL 34135: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• QuickBooks: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person

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