Job description
Posting Details
Job Title
Administrative Support Associate I/UKHC
Requisition Number
RE39431
Working Title
Administrative Support Associate
Department Name
H3130:Gill Heart Institute
Work Location
Lexington, KY
Grade Level
07
Salary Range
$17.50-27.31/hour
Type of Position
Staff
Position Time Status
Full-Time
Required Education
AA
Click here for more information about equivalencies:
http://www.uky.edu/hr/employment/working-uk/equivalencies
Required Related Experience
3 yrs
Required License/Registration/Certification
None
Physical Requirements
This position requires regularly sitting at a computer workstation for extended periods of time; performing tasks with repetitive motions (such as typing); occasionally standing or walking with objects weighing up to 25 pounds; and lifting, pushing, and/or pulling objects weighing up to 50 pounds.
Shift
Primarily Monday through Friday, 8:00 a.m. – 5:00 p.m.
Job Summary
This position will provide administrative support for the Non-Invasive Cardiology Department Operations Director and will serve as the first point of contact for the reporting departments.
The Administrative Support Associate I will be responsible for tasks including the coordination of Non-invasive educational seminars/workshops; assisting with the development of educational and marketing materials; maintaining management calendars; scheduling/preparing/organizing internal and external meetings, business trips, and travel arrangements; developing forms and reports used to document, track, and report continuing Non-invasive activities; composing and distributing outgoing departmental correspondence (i.e., memos, forms, reports, etc.); performing various data entry functions; maintaining departmental records, manuals, etc.; and taking minutes at departmental meetings.
This position has been identified as supporting UK HealthCare, which receives funding from the Centers for Medicare and Medicaid Services (CMS). Therefore, all individuals hired into this position must comply with the federal CMS mandate issued in March of 2022. This mandate requires all new hires to provide proof of COVID-19 vaccination or obtain an approved medical or religious exemption as a condition of employment. Start of employment cannot occur until two weeks after receiving the full COVID-19 vaccination series or upon obtaining an approved exemption. Only vaccines approved by the World Health Organization can be accepted.
The Administrative Support Associate I will be responsible for tasks including the coordination of Non-invasive educational seminars/workshops; assisting with the development of educational and marketing materials; maintaining management calendars; scheduling/preparing/organizing internal and external meetings, business trips, and travel arrangements; developing forms and reports used to document, track, and report continuing Non-invasive activities; composing and distributing outgoing departmental correspondence (i.e., memos, forms, reports, etc.); performing various data entry functions; maintaining departmental records, manuals, etc.; and taking minutes at departmental meetings.
This position has been identified as supporting UK HealthCare, which receives funding from the Centers for Medicare and Medicaid Services (CMS). Therefore, all individuals hired into this position must comply with the federal CMS mandate issued in March of 2022. This mandate requires all new hires to provide proof of COVID-19 vaccination or obtain an approved medical or religious exemption as a condition of employment. Start of employment cannot occur until two weeks after receiving the full COVID-19 vaccination series or upon obtaining an approved exemption. Only vaccines approved by the World Health Organization can be accepted.
Skills / Knowledge / Abilities
Communication skills – verbal and written; computer skills – Word, PowerPoint and Excel; organizational skills; and customer service skills.
Does this position have supervisory responsibilities?
No
Preferred Education/Experience
Associate’s Degree and experience with administrative/office support preferred.
Deadline to Apply
04/11/2023
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
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