Performs responsible staff work assisting the City Clerk or other appointed officials in technical and administrative matters. Primary duties include attending evening board meetings, transcribing meeting minutes, and disseminating information through public record requests. Work is performed under limited supervision with considerable latitude in the use of initiative and independent judgement. Position relies on experience and exercises independent judgement to determine the best approach by using and interpreting policies and procedures.

Salary Range $66,247.58 - $105,997.22

• Serves in the absence of the City Clerk.
• Ensures proper maintenance of all City records for expedient informational accessibility by the public/staff to ensure that all documents are processed pursuant to legal procedures.
• Assists in the election of employees’ pension board procedures as needed.
• Serves as consultant on City Code, requiring thorough knowledge of ordinances, policies and procedures, and principles of public administration.
• Assists with the publication of all City legal advertising; assisting in development of legally required notices on hearings for ordinances, lien assessments, zoning, annexations, etc. as required by law.
• Supervises complex indexing of all items contained in City Commission minutes; records documents in public records as mandated by law.
• Attends meetings and conferences as required.
• Serves as Board secretary for the Community Appearance and Planning & Zoning Boards.
• Transcribes meeting minutes for the Community Appearance and Planning & Zoning Boards.
• Assists with the transcription of meeting minutes for Special City Commission Meetings and Commission Workshops.
• Oversees and disseminates all Public Record Requests and/or subpoenas, acts as the liaison between requestors and departments.
• Assists in the preparation and distribution of the agenda for Commission and Community Redevelopment Agency Meetings.
• Coordinates polling places and associated agreements for municipal elections.
• Assists the City Clerk in the administration and conduct of municipal elections.
• Prepares final copies of ordinances, resolutions, contracts, etc. for execution; ensures that all vendor contact information is properly obtained prior to the documents being provided to the Administrative Support Specialist.
• Assists with records management to ensure that city records are being properly disposed of, archived, and/or organized.
• Assists with ensuring that elected officials’ ethics forms are received and properly posted on the City’s website as required by Broward County.
• Collaborates performance measures for fiscal year budget as well as final PowerPoint presentation.
• Supervises the Records Specialist and Administrative Support Specialist.
• Performs other duties as assigned.

Education and Experience:
Bachelor’s degree in Business/Public Administration or related field and at least five (5) years of experience in local government; or an equivalent combination of education, training and experience.

Required Qualifications:
Current Notary public or ability to obtain within 6-month probationary period.
Certified Municipal Clerk designation preferred.

Knowledge, Skills and Abilities:

• Knowledge of computer software and programming.
• Knowledge of campaign reports and election process.
• Knowledge of F.S. 119 Public Records Law.
• Knowledge of Florida State Retention Schedules.
• Ability to take and transcribe minutes
• Skill in prioritizing work assignments. Skill in establishing and maintaining good working relationships with other City employees and the public.
• Ability to train or advise City personnel in related tasks and activities. Ability to lead, provide training or technical guidance or support.

Physical Demands
The physical demands involve hearing, pulling, talking, near acuity, stooping, walking, kneeling, repetitive motion, lifting, far acuity, reaching, manual dexterity, handling, speaking, talking, visual acuity, and grasping. May be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Work Environment
The worker is not substantially exposed to adverse environmental conditions: job likely consists of typical office work or administrative work. The employee works in a safe and secure work environment that may periodically have unpredicted requirements or demands.

Work Hours Monday-Friday 8:00am – 5:00pm (evening hours as required)

Emergency Management Responsibilities
Note: During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned.

*The City of Deerfield Beach values the service veterans and their family members have given to our country, and supports the hiring of returning service members and military spouses. *

*The City of Deerfield Beach is an Equal Employment Opportunity Employer*

THIS RECRUITMENT MAY CLOSE AT ANYTIME WITHOUT NOTICE, ONCE A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS HAVE BEEN RECIEVED. CANDIDATES ARE ENCOURAGED TO APPLY AT THEIR EARLIEST CONVENIENCE