Overview

Responsibilities

• Position is to manage day to day administrative accountabilities plus dedicated areas of expertise

• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
• Must be strong collaborator and assist other department staff when necessary
• Willingness to learn and take on projects
• Ability to manage multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

Qualifications

• 3+ years’ experience Admin Support Consumer Goods Company
• Associates Degree in Business or an equivalent combination of education and experience. Bachelor’s Degree preferred. (High School Diploma Required)
• Demonstrates strong skillset in Microsoft Suite - Outlook, Word, Excel, and PowerPoint with the ability to quickly learn various in-house software applications
• Ability to manage multiple priorities and multi-tasking, including the ability to make clear and timely decisions
• Proven history of supporting multiple managers as well as managing multiple and competing priorities
• Outstanding organizational and follow-up skills — Discretion with sensitive information
• Purposeful with the ability to complete assignments in a timely manner
• Must have strong interpersonal, time management, and critical thinking skills
• Ability to make clear and timely decisions
• Ability to change focus of work seamlessly without loss of efficiency, and adapting to unexpected requests
• Aptitude to work with minimal supervision, set goals, create, and implement action plans and monitor progress towards goal
• Excellent written and verbal communication skills
• Requires creative thinking and critical thinking skills
• Respects & values differences, acts with integrity, and operates with justice

• Provide dedicated administrative/receptionist support in a professional, confidential, and organized manner
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Maintain and update distribution and contact lists
• Daily interaction with all Functional Teams
• Maintain prominent level of integrity and professionalism in handling confidential material on a daily basis
• Ability to work proficiently and calmly under pressure situations
• Work on special projects as necessary
• Recognition tracking and implementation: service anniversaries, birthdays, organizational announcements, holidays
• Diversity, Equity & Inclusion (DEI) Lead for the facility
• Organize, maintain, and procure office supplies
• Point person for salaried/frontline uniform process
• Point person for vendor coordination
• Oversee Employee Pepsi orders each month (sending orders to Pepsi, verifying orders during delivery, distribution)
• Provide TE (travel/expense) support for the Leadership team
• Covid-19 vaccination may be a condition of employment dependent on role and location. For specific information, please discuss role requirements with the recruiter.