Job description

Position: Bookkeeper

Reports to: President/CEO

FSLA Status: Exempt

Work schedule: Standard office hours (8am-5pm)

Travel expectation: Minimal

Position summary: The Bookkeeper will perform all general accounting duties including accounts payables, accounts receivables, general ledger journal entries, and account reconciliations.

Position Scope:

The Bookkeeper serves as the primary point of contact for all internal and external accounting needs. The ideal team member will be proficient in QuickBooks Online, possess strong analytical skills, a broad knowledge of accounting principles, and have accounting and financial experience. This position also provides back up reception and office support including managing the gift certificate program, answering phone calls, and greeting visitors when the Executive Assistant is on PTO or lunch.

Essential Duties, Responsibilities and Competencies: Specific duties include, but are not limited to:

Financial & Bookkeeping

• Reconcile cash accounts, receivables, and payables.
• Ensure all entries have been posted to allow preparation of monthly financial statements.
• Prepare monthly recurring transaction general ledger entries.
• Assist in budget preparation as needed.
• Coding of payables/receivables.
• Review and process vendor invoices along with creating payments.
• Investigate and resolve problems associated with processing of invoices.
• Record wire and ACH payments to vendors along with any payments automatically deducted from the bank account.
• Process and record credit card payments.
• Monitor vendor aging reports for any past due amounts.
• Replenish petty cash fund and perform monthly reconciling.
• 1099 maintenance and reporting.
• Process gift certificate sales.
• Process money and registration sheets after an event is over and send open invoices.
• New members: set-up new member billing in CRM, generate new member Invoice.
• Annually invoice membership dues for Envision programs.
• Prepare monthly billings and statements for memberships and events.
• Receive and post payments to member database.
• Participate in and coordinate annual audit.
• Pay monthly sales tax.

Reception and Office Support

• Front desk backup for Executive Assistant/Office Manager
• Answer incoming phone calls, address general inquiries, greet visitors and guests.
• Sell gift certificates.
• Manage insurance policies for team.
• Assist with onboarding new team members.

Personal Traits:

• A high level of personal integrity and solid values reflected in both professional and personal encounters.
• Organization skills, attention to detail, problem solving, and ability to work independently.
• Believes and supports our core values of collaboration, courage, transparency, grit, steadfast optimism, and ownership.

Education/Experience:

• 3-4 years of experience in accounting, accounts receivable, accounts payable, or bookkeeping experience.
• Proficient in QuickBooks Online.
• Proficient in Excel and Word.
• Nonprofit experience is a plus.

Compensation and Benefits:

• $48,000-$55,000 annual salary based on experience
• Health Insurance
• Vision and Dental Insurance
• PTO
• Matching 401k
• Short term disability
• Life Insurance

Interested? Apply by sending your cover letter and resume to dfroh@envisiongreaterfdl.com!

Job Type: Full-time

Pay: $48,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Excel: 2 years (Preferred)
• QuickBooks: 2 years (Required)

Work Location: In person

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