Title: Business Assistant

Hiring Range: $18.86/hr-$30.65/hr

Pay Band: 3

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: https://www.jobs.virginia.gov/home

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation’s (VDOT) is excited to offer and announce a competitive opportunity to serve as a part-time Business Assistant in our Central Office Traffic Operations Division on the Traffic Operations Program Management Office team.

The selected candidate will be skilled in business support functions with a strong knowledge of Microsoft Office 365. The successful candidate will assist in the Traffic Operations Business Office with business support functions such as budget and finance tracking, purchase order creation, expense report preparation, invoice processing, and other diverse administrative and support duties as assigned. This position will be part of a team of business professionals that collaborate in many business functional areas within the Traffic Operations program, and in support of VDOT's mission and values. The ideal candidate will be self-motivated, and a positive minded team player with the ability to work independently.

This position is an Hourly/Wage position. Hourly(wage) positions may not work more than an average of 29 hours per week and cannot exceed 1500 hours during the wage employment year (May1-April 30. This position does not include health insurance, retirement or leave benefits.

Minimum Qualifications

• Knowledge of accounting practices and procedures.
• Knowledge of budgeting principles and practices.
• Working knowledge and experience in administrative support duties.
• Ability to read, interpret and apply state laws, policies and procedures.
• Ability to prepare and analyze financial information and prepare accurate status reports.
• Knowledge of procurement practices and procedures.
• Ability to communicate effectively with internal and external customers.
• Proficient in MS Word, Excel and Outlook.
• Ability to solve problems and make decisions.
• Ability to understand and comply with records management and retention procedures and schedules.

Preferred Qualifications:

• Degree in business or accounting preferred; equivalent experience or training may substitute for degree.
• Administrative experience coordinating a variety of business functions for a designated program area.
• Experience with Cardinal and Small Purchase Credit Card processes.
  

Special Instructions:

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

• This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

• VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request with coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided with an emergency operations assignment.

• Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. (only for eligible positions)

• We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

• VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information:

Name: Candace Drew

Email: Candace.Drew@VDOT.Virginia.Gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.