Job description
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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network?
**** As a condition of employment with American Red Cross, you are required to provide proof that you are fully vaccinated for COVID 19 or qualify for an exemption, except in states where it is prohibited by law. Accordingly, employment is conditioned on providing proof of vaccination or having an approved exemption prior to starting employment ****
Join us-Where your Career is a Force for Good!
Job Description:
WHY CHOOSE US?
As one of the nation's premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good.
We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building relationship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference.
The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women's Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions.
At the American Red Cross, your uniqueness can shine!
We are currently seeking a Business Operations Coordinator (FL) to work in our Pensacola office. Flexible with some weekends and evenings will be required during times of business need.
WHAT YOU NEED TO KNOW (Job Overview):
Reporting to the Chief Operating Officer, the Business Operations Coordinator supervises the daily operation of support services and business office operations for regional administrative functions; specifically supporting the Regional Disaster Officer and Regional External Affairs Officer and their teams. This includes the supervision of volunteers who will handle daily transactional responsibilities. The Business Operations Coordinator manages Outlook calendars, daily finance transactions, local vendor relationships, Client support, payment processing, media monitoring platform, manages media outreach platforms such as Constant Contact, Volunteer Connection, and manages Cision monitoring and reporting along with other media platforms. Manages logistics for board and volunteer meetings. Establishes work procedures and standards to improve the efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides back up support to the Executive Coordinators for Regional Chief Executive Officer and Executive Directors across the region.
WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities):
1. Facilities Management: Collaborates with region management to ensure business office operations achieve objectives and performance targets. Coordinates activities of the facility in regard to maintenance. Approves and ensures repairs are completed within budget and appropriate system is used to pay vendors. Develops and maintains relationships with vendors supporting each physical location. Obtains proposals for potential new vendors and projects. Ensures safety procedures are established and followed, including the creation of an emergency action plan for each location. Orders supplies for workforce using purchasing systems. Acts as liaison for shared facilities/assets with other departments. Oversees volunteers who assist with facilities management.
2. Fleet Management: Collaborates with region management to ensure business office operations achieve objectives and performance targets. Ensures appropriate and timely maintenance of fleet. Manages upkeep, estimates/repairs, and needed paperwork on vehicles. Acts as liaison with Fleet Management in other sectors. Oversees appropriate use of the vehicles and volunteers who assist with fleet management.
3. Financial & Administrative Support: Collaborates with department leaders to ensure that programs are executed within budget. Provides budget monitoring and expenditure review regarding expenses, including approval of regional procurement transactions. Ensures processes are established and functioning for all cash/card donations and other transactions. Responds to internal and external requests for information and delegates as appropriate to volunteers for input, tracking or reporting. Advises RCOO of findings and recommendations.
4. Volunteer Supervision and Coordination: Provides direction, training and engages with volunteers on a regular basis that assist the business operations team, and the entire workforce.
5. Events: Participates in planning periodic workforce events and meetings. Provides assistance in setting up locations, including primary responsibility over food and drinks.
6. HR and IT Services: Assists in the on-boarding process for new hires. Trains staff and volunteers in use of business software application systems. Expedites issues related to phones, computers, and internet access.
Scope: Individual contributor that works under limited supervision. Applies subject matter knowledge; requires capacity to understand specific needs or requirements to apply skills/knowledge.
WHAT YOU NEED TO SUCCEED (Minimum Qualifications):
Education: Associate degree in Accounting, Business or Public Administration required. Applicable experience may be applied towards education requirement but must be in addition to years of experience required below.
Experience: Minimum 4 years' financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit organizations or business. Experience working effectively with volunteers and board members. Experience in coordinating finance and administrative functions including information systems and facilities.
A Bachelor's degree combined with 2 years related experience may substitute for the years of education/experience indicated previously.
Management Experience: Prefer minimum 6 months experience supervising employees or volunteers.
Skills & Abilities: Ability to coordinate staff and volunteer activities. Excellent interpersonal, verbal and written communication skills. Develop project plans & budgets. Demonstrate in-depth knowledge of program or service, ability to create presentations and training modules, and strategies to achieve organizational goals. Demonstrated analytical and decision- making skills to interpret program trends, results, formulate recommendations, and develop creative processes for continuous program or service improvements. Proven track record of collaboration with diverse groups and individuals, managing multiple priorities, facilitation, problem solving, marketing, leadership, and partnership management. Additionally, this position requires ability for planning, public speaking, project management and process improvement. Individual must be customer oriented, organized, and able to operate with an orientation toward solutions with an external focus, and team orientation. Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. Familiarity with federal, state, and local employment laws. Must be able to perform all assigned responsibilities under "grey sky" requirements. Ability to work in a matrixed environment and on a team.
Travel: Travel may be required.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time.
BENEFITS FOR YOU:
We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn.
Apply now! Joining our team will provide you with the opportunity to make a difference every day.
The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Interested in Volunteering?
Life's emergencies don't stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission.
Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.
To view the EEOC Summary of Rights, click here: Summary of Rights
By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network?
**** As a condition of employment with American Red Cross, you are required to provide proof that you are fully vaccinated for COVID 19 or qualify for an exemption, except in states where it is prohibited by law. Accordingly, employment is conditioned on providing proof of vaccination or having an approved exemption prior to starting employment ****
Join us-Where your Career is a Force for Good!
Job Description:
WHY CHOOSE US?
As one of the nation's premier humanitarian organizations, the American Red Cross is dedicated to helping people in need throughout the United States and, in association with other Red Cross networks, throughout the world. When you join our team, you have a direct impact on a meaningful mission, and you can help save lives every day. If you share our passion for helping people, join us in this excellent career opportunity. Work where your career is a force for good.
We are committed to the diversity of our workforce and to delivering our programs and services in a culturally competent manner reflecting the communities we serve. Our work environment is collaborative, respectful, and inclusive with a focus on building relationship and a culture of belonging that empowers all team members. Come to learn, grow, and succeed while sharing your passion for making a difference.
The Red Cross supports a variety of cultural and community resource groups for employees and volunteers. From the Ability Network, our Asian American & Pacific Islander Resource Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja African American Resource Group, our Veterans+ Resource Group, and the Women's Resource Group, these networks provide connections, mentoring and help give voice to important concerns and opinions.
At the American Red Cross, your uniqueness can shine!
We are currently seeking a Business Operations Coordinator (FL) to work in our Pensacola office. Flexible with some weekends and evenings will be required during times of business need.
WHAT YOU NEED TO KNOW (Job Overview):
Reporting to the Chief Operating Officer, the Business Operations Coordinator supervises the daily operation of support services and business office operations for regional administrative functions; specifically supporting the Regional Disaster Officer and Regional External Affairs Officer and their teams. This includes the supervision of volunteers who will handle daily transactional responsibilities. The Business Operations Coordinator manages Outlook calendars, daily finance transactions, local vendor relationships, Client support, payment processing, media monitoring platform, manages media outreach platforms such as Constant Contact, Volunteer Connection, and manages Cision monitoring and reporting along with other media platforms. Manages logistics for board and volunteer meetings. Establishes work procedures and standards to improve the efficiency and effectiveness of assigned operations. Is the lead system trainer for software business applications. Provides back up support to the Executive Coordinators for Regional Chief Executive Officer and Executive Directors across the region.
WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities):
1. Facilities Management: Collaborates with region management to ensure business office operations achieve objectives and performance targets. Coordinates activities of the facility in regard to maintenance. Approves and ensures repairs are completed within budget and appropriate system is used to pay vendors. Develops and maintains relationships with vendors supporting each physical location. Obtains proposals for potential new vendors and projects. Ensures safety procedures are established and followed, including the creation of an emergency action plan for each location. Orders supplies for workforce using purchasing systems. Acts as liaison for shared facilities/assets with other departments. Oversees volunteers who assist with facilities management.
2. Fleet Management: Collaborates with region management to ensure business office operations achieve objectives and performance targets. Ensures appropriate and timely maintenance of fleet. Manages upkeep, estimates/repairs, and needed paperwork on vehicles. Acts as liaison with Fleet Management in other sectors. Oversees appropriate use of the vehicles and volunteers who assist with fleet management.
3. Financial & Administrative Support: Collaborates with department leaders to ensure that programs are executed within budget. Provides budget monitoring and expenditure review regarding expenses, including approval of regional procurement transactions. Ensures processes are established and functioning for all cash/card donations and other transactions. Responds to internal and external requests for information and delegates as appropriate to volunteers for input, tracking or reporting. Advises RCOO of findings and recommendations.
4. Volunteer Supervision and Coordination: Provides direction, training and engages with volunteers on a regular basis that assist the business operations team, and the entire workforce.
5. Events: Participates in planning periodic workforce events and meetings. Provides assistance in setting up locations, including primary responsibility over food and drinks.
6. HR and IT Services: Assists in the on-boarding process for new hires. Trains staff and volunteers in use of business software application systems. Expedites issues related to phones, computers, and internet access.
Scope: Individual contributor that works under limited supervision. Applies subject matter knowledge; requires capacity to understand specific needs or requirements to apply skills/knowledge.
WHAT YOU NEED TO SUCCEED (Minimum Qualifications):
Education: Associate degree in Accounting, Business or Public Administration required. Applicable experience may be applied towards education requirement but must be in addition to years of experience required below.
Experience: Minimum 4 years' financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit organizations or business. Experience working effectively with volunteers and board members. Experience in coordinating finance and administrative functions including information systems and facilities.
A Bachelor's degree combined with 2 years related experience may substitute for the years of education/experience indicated previously.
Management Experience: Prefer minimum 6 months experience supervising employees or volunteers.
Skills & Abilities: Ability to coordinate staff and volunteer activities. Excellent interpersonal, verbal and written communication skills. Develop project plans & budgets. Demonstrate in-depth knowledge of program or service, ability to create presentations and training modules, and strategies to achieve organizational goals. Demonstrated analytical and decision- making skills to interpret program trends, results, formulate recommendations, and develop creative processes for continuous program or service improvements. Proven track record of collaboration with diverse groups and individuals, managing multiple priorities, facilitation, problem solving, marketing, leadership, and partnership management. Additionally, this position requires ability for planning, public speaking, project management and process improvement. Individual must be customer oriented, organized, and able to operate with an orientation toward solutions with an external focus, and team orientation. Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. Familiarity with federal, state, and local employment laws. Must be able to perform all assigned responsibilities under "grey sky" requirements. Ability to work in a matrixed environment and on a team.
Travel: Travel may be required.
- Combination of candidate's education and general experience satisfies requirements so long as the total years equate to description's minimum education and general experience years combined (Management experience cannot be substituted).
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. The work environment will consist of moderate noise (i.e. business office with computers, phones and printers, light traffic). The employee must have the ability to work in a small cubicle and have the ability to sit at a computer terminal for an extended period of time.
BENEFITS FOR YOU:
We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you in balancing home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance the learn.
- Medical, Dental Vision plans
- Health Spending Accounts & Flexible Spending Accounts
- PTO + Holidays
- 401K with 4% match
- Paid Family Leave
- Employee Assistance
- Disability and Insurance: Short + Long Term
- Service Awards and recognition
Apply now! Joining our team will provide you with the opportunity to make a difference every day.
The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Interested in Volunteering?
Life's emergencies don't stop, and neither do American Red Cross volunteers, who represent more than 90 percent of our workforce to help prevent and alleviate human suffering. You can make a difference by volunteering in a position that appeals to you and allows you to use your unique skills and talents. The Red Cross relies on generous volunteers who give their time and talent to help fulfill our lifesaving mission.
Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.
To view the EEOC Summary of Rights, click here: Summary of Rights
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