JOB PURPOSE

Under regular supervision, performs various routine-to-moderately complex clerical and secretarial work to help ensure efficient and effective office operations. Provides assistance to supervisor, co-workers, students and the general public as required. Reports to the Principal or other assigned administrator.

ESSENTIAL JOB FUNCTIONS

Clerical Assistants perform a variety of routine clerical duties and some specialized duties according to assigned school and/or department. Duties may include the following:

Prepares offices and other administrative areas for daily business; turns computers on and off.

Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person. Greets office visitors and performs customer/public service duties as required.

Assists supervisor and other school staff by performing a variety of routine to moderately complex clerical and secretarial duties, which may include but are not limited to typing reports and correspondence, compiling data for reports, assembling materials, scheduling meetings and appointments, maintaining calendars, etc.

Enters student records into computer; may maintain disciplinary records and prepare related notices and correspondence.

Assists with new student registration and orientation, as well as student withdrawals.

Assists with homebound student services.

Signs students in/out; issues tardy passes and early dismissal forms; signs visitors in / out. Prepares, issues and maintains records of student identification cards.

Makes daily announcements over the public address system.

Prepares, types, copies, files, transmits and/or mails various routine and confidential letters of correspondence, forms, spreadsheets, records and reports.

Prepares and/or proofreads newsletters, handbooks and other publications.

May perform routine bookkeeping duties, including collecting and receipting various monies, preparing deposits, preparing bills for payments due, etc.

Performs other routine clerical duties as necessary, which may include copying and filing documents, collating materials, faxing information, maintaining logs and lists, processing incoming and outgoing mail, etc.

Assists in maintaining office equipment and serve as liaison to equipment service providers.

May supervise student assistants as assigned.

Responds to inquiries and requests for assistance from school/District personnel, parents, and the general public.

Operates and maintains a variety of equipment, which may include a computer, printer, typewriter, copier, fax machine, telephone, two-way radio, laminating machine, calculator, folding machine, postage machine, etc.; uses clerical, computer and copier supplies.
Interacts and communicates with a variety of individuals and groups, including the immediate supervisor, co-workers, other school administrators and staff, District administrators and staff, students, parents/guardians, and the general public.

Monitors students in cafeteria, in classes and other areas in the absence of the teacher.

Assists in administering standardized testing; serves as test proctor.

Assists in setting up for special meetings, events and activities.

Maintains clean and orderly work areas.

Performs related duties as required.

QUALIFICATIONS
Requires high school diploma or GED equivalent supplemented by one to two years of general clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type with speed and accuracy. Must possess a valid state driver’s license.