Job description

Contract Administrator
Location: Cloverdale, VA

Our company
New River Electrical is nationwide, 100% employee-owned electrical contractor, dedicated to exceeding the high voltage construction and maintenance needs of our electrical utility and industrial customers.

Position Summary
New River Electrical is searching for an organized, detail-oriented Contract Administrator to join our team. The Contract Administrator will provide contract administration support for construction related agreements, including but not limited to, document preparation, agreement monitoring and compliance with agreement closeout procedures. This position will report to the Director of Contracts Management.

Duties/Responsibilities

• Maintains contract files and spreadsheets including subcontractor records.
• Prepares contract documents, including nondisclosure agreements, master services agreements, work orders, purchase orders and subcontracts and ensures their proper execution.
• Reviews solicitation documents and evaluates supplier and subcontractor proposals to ensure consistency with contract language and requirements.
• Administers agreements, including negotiation and interpretation of contract language, etc. to ensure compliance with terms and conditions of executed contracts.
• Assists Director of Contracts Management in training field supervision and project managers on contract particulars and contract management.
• Reviews amendments and change orders to accommodate unanticipated situations and verify compliance with relevant contracts.
• Assists in audit strategies if contract disputes arise.
• Works with Superintendents, Foremen and Project Managers for contract implementation and compliance with contract requirements.
• Reviews certificates of insurance for contract compliance and to ensure subcontractor certificates of insurance remain current.
• Manages renewals of Master Services Agreements and Non-Disclosure Agreements.
• Communicates with field and project personnel to evaluate compliance with contracts.
• Compiles reports for management to monitor contract status, reports analysis, and overall contract performance.
• Maintains files for contract document retention in accordance with established company policies.

Qualifications

• Associate degree or equivalent combination of education, training and experience.
• Minimum 5 years of experience working in an administrative assistant or project support role.
• Demonstrated proficiency in MS Office, including Word and Excel.
• Experience with Agiloft CLM Software is a plus.
• Must possess superior attention to detail, with the ability to spot inconsistencies or ambiguities in contracts.
• High levels of discretion and judgment in both interpersonal and business matters.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external professionals.
• Must have strong written and verbal communication skills.
• Must have excellent analytical thinking skills and problem-solving abilities.
• Resourceful team-player, yet with the ability to effectively work independently.
• Proven ability to handle confidential information with discretion and integrity.
• Strong time management skills and ability to meet deadlines.
• Knowledge and experience in the construction industry, preferred.

Travel
There may be occasional limited travel for off-site meetings, events or other business matters.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit at a desk and work on a computer for prolonged periods of time.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.

AAP/EEO Statement
It has been and will continue to be a fundamental policy of the Company not to discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or status as a veteran, or any other basis protected by applicable federal, state or local law, with respect to recruitment, hiring, training, promotion, and other terms and condition of employment.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

offroadmanagementgroup.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, offroadmanagementgroup.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, offroadmanagementgroup.com is the ideal place to find your next job.