Director, Admissions, Yale School of Medicine

YSM - Admissions

80485BR

Director 2

None - Not included in the union (Yale Union Group)

Full time

Regular

Administration & Operations

Leader (27)

Click here to see our Wage Ranges

Administration, Student Services

37.5

Standard (M-F equal number of hours per day)

Medical School Campus

367 Cedar Street
New Haven, CT 06510

On-site

Yale School of Medicine (YSM) seeks an innovative, dynamic, and knowledgeable Director of Admissions to lead us in our mission. This leader is eager to re-envision how we develop connections with promising students and shares our enthusiasm for the Yale System of medical education, and to engage with prospective students.

The mission of the YSM Office of Admissions is to admit a diverse class of outstanding students who show great promise for becoming leaders in medicine and science.

Reporting to the Associate Dean of Admissions, the Director is the leader of the YSM admissions team. The Director is responsible for planning, leading and overall management of YSM’s admission and recruitment activities. The Director develops and implements innovative strategies to build a diverse applicant pool, participates in the evaluation of candidates for admission, and provides leadership to the committees during the admissions season. The Director’s knowledge of the changing face of medical school admissions will also play a critical role in policy decisions at the highest level of the institution.

The Director also leads the evaluation of the outcomes of the admissions process and develops strategies for continuous improvement, working with YSM leadership and the admissions committees. The director engages with current students and faculty on admissions committees; interprets and presents enrollment trends and the medical school admissions landscape to key audiences; leads communications and marketing strategies and initiatives. To ensure YSM’s Admissions outreach and interactions support the successful implementation of our mission, the Director manages technical platforms (such as Slate), leads the student ambassador program and mentors the office staff.

The Director is expected to be a visionary and knowledgeable leader who is comfortable developing both strategy and tactical solutions that will shape the role of the admissions team. The position requires a high degree of autonomy but also collaboration with YSM senior leadership, academic and administrative stakeholders to drive a state of the art approach to admissions. The position also calls for an empathetic communicator with strong public speaking ability and listening skills who can create an autonomous but collaborative environment that will facilitate innovative ways to improve the admissions process and recruit promising students who share our enthusiasm for the Yale System of medical education.

Job responsibilities include:
Manage all aspects of admissions, including 6000 MD and MD PhD applications, 650 interviews, 22 Committee meetings, 27 Executive Committee meetings and 10-12 annual events.
In consultation with the Executive Committee, establish Admissions’ goals and objectives and determine appropriate policies, methods, and criteria to achieve them.
In collaboration with the DEI office, form, build, and nurture external relationships with external constituents to expand and strengthen the diversity of the YSM applicant pool.
Lead the office in working with faculty to review applications and refine criteria for selection and admission to YSM.
Gather input, analyze current and potential trends impacting admissions and the medical field, and leverage technology to efficiently deliver meaningful interactions. Use data analytics to evaluate admissions outcomes, present data and with YSM leadership and the admissions committees, participate in policy decisions and develop strategies for improvement.
Develop the use of critical metrics for measuring effectiveness of outreach, recruitment and yield strategies.
Manage all operational aspects of MD admissions processes from outreach to matriculation including the use of Slate software and other relevant technical platforms.
Mentor admissions team members to ensure an excellent applicant experience.
Articulate clear expectations for Admissions Office staff.

1. Directs one or more functional areas within an administrative department of the University and ensure compliance with University policies and procedures. 2. Directs analytic and research support for educational policies and planning and develops and approves administrative policies affecting assigned functional areas of the University. 3. Directs and establishes parameters for major projects for the department and University. 4. Interprets federal policies and regulations and educates staff and administration about regulations, restrictions, and the legal responsibilities of the University. 5. Directs and implements policy and program modifications and develops standards to ensure compliance with federal, state and local regulations. 6. Develops and administers an operating budget for the assigned department consistent with University policies and procedures. 7. Develops cost savings objectives and goals; authorizes major purchases and negotiates contracts that range from routine to complex in nature. 8. Establishes and implements long- and short-range goals for the functional area consistent with University goals and objectives. 9. Directs the development of related automated systems to support the function; determines office policies and procedures for use of automated systems. 10. Directs the evaluation and selection of vendors and negotiates contract details including work steps and pricing with the vendors on behalf of the assigned functional area. 11. Works with internal and external contacts to solve problems that range from routine to complex in nature. 12. Represents the University in discussions and negotiations with various governmental agencies. 13. Directs a staff of exempt and nonexempt employees. 14. May perform other duties as assigned.

Bachelor’s Degree in related field. Six years of experience or an equivalent combination of education and experience.

Demonstrated commitment to collaboration, responsiveness and professionalism. Exceptional oral and written communication skills required to interact effectively with a range of internal and external constituencies. Excellent interpersonal, organizational and public relations skills with the ability to develop strong professional relationships.

Ability to work well with diverse groups of students, senior YSM administration, faculty, staff and alumni. Strong organizational and supervisory skills. Demonstrated ability supervising staff and leading teams and providing oversight of events.

Demonstrated strong analytical and technical skills, including ability to work with advanced MS Office, complex databases and spreadsheets. Expert level data analysis skills.

Demonstrated ability to generate and encourage creative ideas, innovative thinking, and imaginative solutions to problems; willingness to seek out and utilize the views of others.

Ability to work successfully in a fast-paced and changing environment and to lead with a positive and can-do attitude that supports the mission of the school.

Management of complex, high profile administrative operations within higher education. Our online admissions application software is customized, and we will be transitioning to SLATE in July 2023. It is preferred that candidates have a minimum experience in Information Technology of 2 years with respect to software development cycles and experience with software testing.

Occasional

Occasional

No

No

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu

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