The Environmental and Emergency Project Coordinator position supports Home Forward’s strategic and operational objectives in the following ways: assists the Environmental & Emergency Manager in creating, implementing, managing, and maintaining policies, response plans, programs, and procedures that improve housing conditions, reduce health risks, build resilience and facilitate a safer environment for residents and staff.

In this context, the incumbent in this position will collaborate with others at all levels of the organization and with external stakeholders in the consideration of significant emergency preparedness and environmental goals, concepts, initiatives, and other activities that affect Home Forward, its employees, and the people that it serves.

Three key organizational values that underpin this position are:

• We show respect for the people we serve and each other through patience, compassion, and a belief that we’re all doing our best.
• We are a group of staff and volunteers that loves working together, across boundaries of roles, titles, and departments. We take time to build relationships and support each other.
• We invest ongoing time and energy to learn about racism and systemic inequities. We are honest with ourselves about how we participate in these injustices, and we work to correct them.

• 
  Perform a wide variety of complex and responsible support activities for a department, division, or work group.
• Research, compile, and analyze data and information for projects and reports such as environmental study work plans and project schedules; collect and assemble data and background materials; prepare outlines, reports, and other documents.
• Lead the organization of grant funding applications, assigning tasks and sections within IFS and to other Home Forward departments and vendors. Ensure internal deadline compliance and timely, final completion of grant funding applications as necessary. Draft project narratives as directed by Environmental & Emergency Manager, Facilities Safety Manager or Director of Integrated Facilities Services & Safety.
• Develop tracking tools; research/develop evaluation tools; track, monitor, and report issues and concerns to management.
• Maintain the IFS section of the Home Forward intranet and website with timely, accurate information.
• Perform tasks to comply with governmental regulations and update tracking documents needed for complete public records.
• Initiate and maintain a variety of files and records for information related to the area of responsibility, both internal and external.
• Utilize specialized computer applications to enter data, maintain and generate reports from a database or network system; create documents, and generate maps, and graphics. Coordinate document control, due diligence and electronic filing associated with ongoing and completed projects.
• Process payments, invoices, and other documents; reconcile invoices and track contract budgets.
• Perform and coordinate, as back-up, IFS office functions such as supply ordering, office upkeep, assisting office visitors and callers, both internal and external.
• Operate a variety of office equipment including copiers, mail machine and computer; input and retrieve data and text; organize and maintain electronic storage and filing.
• Assist with or independently perform safety inspections and debriefs following an emergency event at Home Forward properties.
• Work on special projects and assist in coordinating emergency response activities as needed.
• Build and maintain connections and relationships with outside agencies and organizations, especially but not limited to, those participating in the Housing Provider Emergency Preparedness Workgroup.
• Perform related duties and responsibilities as required.

Knowledge of:

• 
  The different elements of environmental and emergency management policies and service systems and how they interface with housing.
• The negative impacts of environmental and disaster service policies that have fallen disproportionately on the Black and Indigenous People of Color (BIPOC) community

• Principles and practices of complex manual and electronic filing systems
• Principles and practices of organizing and managing complicated processes with pressing deadlines
• Principles and practices of account processing, recordkeeping, and mathematics
• Principles and practices of customer service and problem solving
• Methods and techniques of community service and public relations
• Basic record management, storage/retrieval, systems, data collection and word processing;
• English usage, spelling, grammar, and punctuation
• Modern office management methods and equipment including Microsoft Office Suite, spreadsheet utilization, database navigation, email, internet, and other applications
• Pertinent Federal, State and local laws, codes and regulations including construction, health and building codes

• Exemplify traits that reflect Home Forward’s mission, organizational values, and racial equity statement, including trustworthiness, integrity, and openness to change
• Coordinate day-to-day activities, and maintain priorities in a rapidly changing environment, with supervisor or independently, as a hub, team leader, and team member
• Understand the organization and operation of Home Forward and of outside agencies as necessary to assume assigned responsibilities
• Continually work toward achieving the most efficient processes for completing tasks
• Effectively balance between working independently towards solving challenges and knowing when to ask for help from colleagues and / or their supervisor
• Perform responsible and difficult administrative, office and technical support duties involving the use of independent judgment and personal initiative.
• Interpret and apply administrative and departmental policies and procedures.
• Type and/or enter data on a computer at a speed necessary for successful job performance.
• Collect and compile information and data for reports.
• Implement and maintain standard and complex filing systems.
• Prepare and maintain confidential records and reports.
• Respond to internal and external requests and inquiries.
• Understand and carry out oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Operate office equipment including computers and supporting peripherals, as well as internet, research, database, word processing and spreadsheet applications.
• Aptitude and interest necessary to further develop knowledge and abilities.

Any combination of experience and education/training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• 
  One or more years of experience in office, technical, administrative, and project coordination support, preferably in environmental science/policy/safety and emergency management work.

• Bachelor’s degree with a focus in Environmental Science, Policy or Safety, or another related field.

• Successful completion of FEMA ICS classes 100, 200 & 800