Job description

Job Details

Description

Position Responsibilities:

• Provides administrative support to the CEO, CFO, Sr VP, US Division and internal departments including US Division, Finance, and Accounting.
• Schedules and organizes activities such as meetings, board dinners, domestic and international travel, and department/organizational activities.
• Maintains CEO, CFO, and Sr VP, US Division’s calendars and ensures that complete information is available.
• Creates/coordinates yearly corporate calendar with Board and recurring internal meetings.
• Files annual reports as mandated by individual states.
• Manages intellectual property activity and is the primary contact for outside counsel.
• Maintains trademarks, patents, license agreements & non-disclosures.
• Reviews and approves all packaging artwork for IP compliance.
• Sets up and lead monthly IP calls with counsel & internal teams.

• Develops, maintains and updates filing systems including maintaining certificates of insurance.
• Coordinates information relating to insurance claims to assist adjusters with processing.

• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail for the President &CEO, CFO, and Sr VP US Division and sorts for importance and urgency. Drafts responses and replies by phone or email as appropriate.
• Answers phones for President & CEO, CFO, Sr VP, US Division, and general administration. Takes messages or fields/answers questions.
• Responds to regularly occurring requests for information. Handles routine issues and insurance claims that don’t require CEO or CFO attention.

• Acts as a liaison with internal departments and external contacts, including Vice Presidents, Directors, board members, bankers, attorneys, insurance agents, auditors, consumers, and solicitors.
• Handles confidential information discretely and explains policies when necessary.

• Works independently on special nonrecurring and ongoing projects. Acts as project manager for special projects including planning and coordinating presentations, copying and disseminating information, , and coordinating internal events and other matters as requested.
• Designs and formats general correspondence, presentations, memos, charts, tables, graphs, etc.
• Proofreads copy for spelling, grammar, and layout, making appropriate changes.
• Responsible for accuracy and clarity of final presentations and correspondence.
• Responsible for computer set-up for meetings.
• Supports the maintenance of department finances including purchase requisitions, invoice payment, and expense report preparation and reconciliation.

• Works with internal and external contacts to manage company’s legal administrative work under the direction of the CFO.
• Handles consumer complaints with the insurance company.
• Maintains legal documents, including obtaining required signatures.
• Maintains files on pending lawsuits.

• Plans and coordinates annual US Division meeting.
• Manages department office supplies and IT requests.
• Performs other duties as assigned.

Qualifications:

• High School degree with 4 years Executive Administrative experience
• Legal background or experience preferred
• Excellent problem-solving skills
• Strong organizational skills with ability to manage multiple priorities and projects and work independently
• Good oral and written communication skills and strong interpersonal skills
• Strong computer skills (Microsoft Word, Excel, PowerPoint)
• Some analytical ability is required in order to gather and summarize data for reports
• Exceptional attention to detail including thoroughness and strong follow-up
• Ability to handle highly confidential information with discretion
• Ability to work well across cultures, levels and functions
• Ohio Notary Public status preferred

• *Physical Requirements:

• May be required to sit at a workstation for at least 8 hours per day
• Low physical effort required to sit, stand, bend, stoop, lift, reach, and walk when working in an office environment
• Fine manipulation when using the computer keyboard
• Maximum unassisted lift = 35 lbs. Average lift less than 10 lbs.
• Near and far vision and color discrimination necessary
• Ability to communicate verbally both in person and on the telephone
• Ability to travel domestically and internationally to visit customers, offices, and factories

totes»Isotoner is an equal opportunity employer.
M/F/Disabled/Vets
Federal laws prohibit job discrimination based on race, color, sex, national origin, religion, age, equal pay, disability and genetic information. Click on the link below to view the “Equal Employment Opportunity is the Law” poster.
http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
http://www.dol.gov/ofccp/pdf/PayTransparencyNotice_JRFQA508c.pdf

Job Type: Full-time

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