Job description
Together, we own our company, our future, and our shared success.
As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.
Company : Black & Veatch Corporation
Req Id : 97621
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Project Only Hire : Yes
Visa Sponsorship Available: No
Job Summary
Key Responsibilities
- Supervises administrative support functions and staff as needed, including receptionist, and document control clerk
- Supervisory duties include coordination of day-to-day activities, addressing performance issues, and recommending pay actions
- Supervises document control activities, including drawing control, project file management and use of electronic file storage system for project filing
- Collects and enters timesheets for Black and Veatch professionals, excluding craft personnel
- Performs all field accounts payable (AP) duties including entering purchase orders, matching invoices with materials receiving reports, and submitting documentation to home office AP for payment
- Maintains office equipment
- Serves as project site's IT liaison for office equipment and connecting lines, which includes troubleshooting and working with home office IT staff on more complex issues
- Assists Project Field Management with administering and communicating policies and procedures
- Assists in project site mobilization and demobilization activities involving project team and equipment
- Coordinates set up of office and equipment by working with IT Coordinator and equipment vendors
- May enter cost code information for Procurement cards, approve purchases when necessary, and submit corresponding documentation to home office procurement
- May be responsible for providing administrative support for startup operations, engineering, project controls and/or procurement activities
- May purchase office equipment and supplies
- May provide guidance to managers regarding the disciplinary process
- List positions receiving direction: Document Control Clerk, Receptionist
Management Responsibilities
Preferred Qualifications
- High School Diploma or equivalent
- Human Resources and PeopleSoft experience preferred
Preferred Skills:
- Knowledge of administrative policies and procedures
- Knowledge of HR policies and procedures
- Knowledge of employment law, FMLA, ADA
- Knowledge of HRIS policies and procedures
- Knowledge of time reporting policies and procedures
- Knowledge of expense reporting policies and procedures
- Knowledge of electronic file storage system
- Supervisory skills
- Accounting skills
- Customer and Employee Relation skills
- Oral and written communications skills
- Multi-tasking ability (prioritize, organize, schedule work)
- Office equipment troubleshooting skills
- Desktop PC (Outlook, Access, Excel, Word)
Minimum Qualifications
Certifications
Work Environment/Physical Demands
Competencies
Salary Plan
Job Grade
Black & Veatch endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.
Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.
To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.
A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.
We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
Notice to External Search Firms: Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.
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