Austin Achieve Public Schools is a tuition-free, open-enrollment public charter school preparing Austin youth to attend and excel at top universities.

Reporting to the Chief Financial Officer, the Finance Manager of Payroll & Accounts Payable is responsible for overseeing payroll for approximately 460 employees and all payments to vendors of Austin Achieve. This is an exciting time to join Austin Achieve as we build our finance team and continue to grow to serve more scholars across multiple campuses. The ideal candidate is passionate about our mission and committed to excellence in financial stewardship, while proactively supporting all team members and community partners with humility, a customer service mindset, and a collaborative spirit.

The Finance Manager of Payroll & Accounts Payable must accurately process payroll, oversee purchasing processes, ensure timely vendor payment, maintain organized records of purchase requests, invoices, and receipts to ensure accurate three-way matching, and produce financial reports and insight on monthly performance. They will perform the duties and responsibilities described below as an individual contributor but will give and receive collaborative support with the entire finance team including the Chief Financial Officer, the Comptroller, and Finance Associates, as well as the extended team of budget owners across Austin Achieve

Essential Duties and Responsibilities:

• Responsible for timely and accurate payroll processing including salaries, hourly wages, benefits, garnishments, taxes, and other deductions
• Responsible for maintaining accurate personnel records in partnership with Human Resources to ensure timely and accurate payroll processing through a defined process for initiation, adjustments, cancellation and final preparation prior to payment approval
• Responsible for onboarding vendors, overseeing the purchase request, invoice, and receipt three-way matching process, and ensuring timely payment to vendors
• Responsible for maintaining all payroll and purchasing procedures and providing relevant and timely summer professional development, new employee orientation training, supervisor training and budget owner training to Austin Achieve employees
• Responsible for ensuring compliance with reporting new employee updates to the OAG and supporting TWC hearings in partnership with the Human Resources Manager
• Responsible for assisting the Comptroller to ensure compliance with local, Texas and federal reporting requirements, including but not limited to ESSER, ARP, ESSA/Title, IDEA, e-Rate, 940, 941, TRS, TWC, and PEIMS finance reports
• Responsible for assisting the Comptroller with accurate submission of Payroll taxes, Child Support payments, all contributions to TRS, 403(b) and HSA and with processing all W2s, W9s, 1095s, 1099s
• Responsible for the maintenance of records in accordance with generally accepted accounting principles and auditing standards
• Responsible for the preparation of reports regarding payroll projections, vendor spend,
• Staff coding, PIC spend or other analyses in a timely manner or as requested by the CFO
• Responsible for staying current with the latest local, state, and federal legal requirements by understanding new payroll-related legislations; enforcing adherence to requirements; and advising the CFO on required process adjustments & actions
• Responsible for maintaining appropriate internal control safeguards
• Provide consultative support to Austin Achieve team members during the budgeting process and for strategic initiatives
• Assist with maintaining, developing, documenting, and communicating an up-to-date Financial Management Procedures Manual
• Assist with changes and improvements to Skyward Qmlativ Business Suite and any supporting financial management systems or processes
• Other duties as assigned

Qualifications:

• 3 years of experience in payroll management role required
• Experience in payroll management role in a Texas public charter school preferred
• Bachelor’s degree or Associate degree required
• Experience using Skyward Qmlativ Business Suite preferred
• Proficiency with Microsoft Excel/Google Sheets, Microsoft Word/Google Docs, and Microsoft PowerPoint/Google Slides

Competencies:

• Knowledge of payroll, cost control principles, purchasing, vendor payment management, three-way matching, and local, Texas and federal financial regulations
• Ability to analyze financial data and prepare reports and projections for a broad range of stakeholders, while leveraging excellent written and verbal communication skills
• Unwavering commitment to AAPS mission, scholars, families, and community
• Models a customer service mindset through kindness, active listening, transparent information sharing, the assumption of positive intent and proactive problem-solving
• Humbly acknowledges one’s strengths and weaknesses to continuously learn and grow professionally, while pushing the mission of AAPS forward
• Ability to join a team that has aggressive goals and professional expectations and is willing to receive, implement and give feedback to effectively contribute and achieve these organizational goals either independently or collaboratively
• Willingness to engage in collegial debate with teammates regarding important decisions and rally behind decisions once they are made