In this role, you will...

Recruitment/Onboarding

• Initiates the recruitment process in our ATS system and other relevant job board sites
• Sources candidates i and schedule interviews for candidates as assigned
• Manages and maintains New Hire Checklist
• Initiates the Predictive Index assessment during interviewing process
• Submits request for background check, drug test and other verifications as needed
• Selects and manages the appropriate ADP Onboarding Experience based on the role
• Meets with new hires in person as needed to ensure that all new hire paperwork is completed
• Collects I-9 documentation and process E-verify
• Initiates new hire access requests with the IT Department
• Ensures that training requirements are assigned upon onboarding new hires (i.e., Human Trafficking, Sexual Harassment)
• Prints name tags for all new hires and/or replacements
• Participates in the New Hire Orientation process
• Maintains and updates job descriptions for all positions
• Maintains and manages the Termination Checklist

Human Resources General Administration

• Answers phones, assists employees and guests
• Provides customer service and support for both internal and external customers for HR-related processes
• Assists with maintenance of personnel files; ensures proper dispositioning of all applicants and all document management
• Reconciles and processes non-insurance invoices for the Human Resources Department
• Must maintain confidentiality and perform all duties in accordance with company policies and procedures
• Coordinates years of service and other employee recognition for all divisions

• Creates Birthdays and Anniversary Cards Report
• Separates Cards for The Graham Companies and Hospitality
• Organizes Pins and Plaque for the month – (issue to managers to present)
• Checks for Bridge of Service
• Maintains service award board in lobby – put up milestone for each month
• Coordinates years of service presentations.
• Service awards/letters/packets

• Maintains inventory of benefit guides and years of service pins and plaques
• Pull monthly active list for Safety Raffle (Bingo stops only for loss time for the month you are running)
• Prepares verification of employment letters
• Distributes paychecks on payday. Creates sign in sheet for checks picked up on payday. If employee does not pick up check by the end of the day, they are mailed out.
• Maintains inventory and orders office supplies as needed
• Responsible for the maintenance and organization of the HR Office
• Administration of files including Active, Medical, Termination and I-9 Terminations
• Sorts incoming mail, distribute and stamp
• Manages FedEx shipments
• Scans all HR documents (file center) and drops into appropriate folders
• Posts all company announcements on bulletin boards

Employee Relations

• Assists with coordination of holiday, retirement, employee, and company events
• New Graham Babies - Orders custom baby blankets for newborn babies
• Orders bereavement arrangements

Requirements and Qualifications...

• High school diploma or GED required
• Requires two (2) two years of administrative office work
• Previous Human Resources experience a plus
• Bi-lingual (English/Spanish)
• Must be able to interact and communicate with individuals at all levels of the company
• Clear and professional written, oral, and interpersonal communication skills
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks, demands, establishing priorities and meeting deadlines
• Work requires continual attention to detail in composing, typing and proofing materials
• Must possess ability to conduct research and work with minimal supervision
• Excellent organizational and time management skills with the ability to multi-task and follow through
• Skill in the use of computers and computer systems (including hardware and software) to set up functions, enter data, and process information
• Skill in using mathematics to solve basic problems
• Skill in working independently and following through with assignments with minimal direction
• Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events
• Customer service skills necessary to respond to requests effectively and professionally.
• Basic ability to operate a computer using Microsoft Office products (Word and Outlook) and learn to use applicable division and organization specific software
• Ability to establish and maintain accurate records
• Ability to review, compile, and organize forms, documents, and related records for efficient processing and proper retrieval
• Ability to understand and/or communicate effectively in both verbal and written format in the English language
• Ability to follow oral and written instructions and organize work for timely completion
• Ability to perform detail-oriented tasks in a high-volume work environment with minimal supervision

• Hours 8:30am to 5:30pm
• This role will be an office-based position in Miami Lakes, Florida.

Benefits

• Medical, dental and vision insurance
• Company paid life and disability coverage
• 401k plan with 50% match up to 3%, 25% match for additional 1%, vested after 3 years of employment
• Pension Plan, vested after 5 years of employment