Goals:

• Assist in our day-to-day operations inside the office
• Organization and Cleanliness of the office building
• Contribute to Administrative Process
• Take Inventory of supplies and restock as needed

Successful Results for the Office Coordinator:

• Assisting in daily routine of running the office along with aiding in any issues or circumstances that may arise
• Assisting in the organization of office space including all storage closets and office equipment and helping maintain the cleanliness of the office building

Job Responsibilities:

• Greeting Guests: assist and provide service to customers, applicants, and visitors, ensuring they are handed off to the appropriate internal contact
• Organize Lobby: organize and maintain the front lobby of the office. Keep business cards stocked along with reading material on tables for guests and general upkeep of the area around you
• Phones: answer all incoming phone calls and direct them to the appropriate personnel and/or department
• Mail: processing and maintaining incoming and outgoing mail
• Office Equipment: maintaining equipment in the central supply room, shared office space, and individual offices
• Supply Orders: organize and maintain office and coffee bar supplies by checking stock to determine inventory levels while anticipating supplies needed and verifying receipt of supplies.
• Marketing Materials: assist in putting together folders of assorted marketing materials for Lunch and Learns, sales team, and onsite meetings.
• Customer Service Surveys: Compile necessary contact information from all departments and send out surveys on a weekly basis
• Meetings and Clean Up: assist with catering, coordinate meeting room needs, and general clean-up in meeting areas.
• IT Support: assist with IT issues as they arise in the office along with being the main point of contact with our IT Support vendor
• Janitorial Support: coordinate quarterly deep cleans along with being the main point of contact for City Wide Maintenance
• Assist in company-held events on a weekly, monthly, quarterly, and annually basis.
• Ability to contribute positively as part of our team and carry out various tasks and responsibilities as they may be assigned or required.

Qualifications:

• A high school diploma or general education degree (GED) required
• 2-3 years of relevant experience in an office environment preferred
• Proficient in Microsoft Office
• Able to type 35 wpm minimum
• Strong phone skills
• Comfortable multi-tasking and prioritizing tasks without guidance
• Excellent interpersonal skills
• Punctual with strong attendance history
• Bilingual preferred