Job description
Job Title: Program Administrative Support
Security Clearance Required: Secret
Work Location: Arlington, VA
Position Type / Standard Work Hours: Full-time/40 hours per week
Summary / Objective:
Position Type / Standard Work Hours: Full-time/40 hours per week
Summary / Objective:
BTAS is looking for a Mid-Level Program Administrative Support responsible for administrative program management functions required to procure, render operational, and provide life cycle support of the aircraft weapon systems on-site.
Primary Responsibilities:
- Provides administrative program management functions required to procure, render operational, and provide life cycle support of the F-35 Lightning aircraft weapon system on-site at the F-35 JPO or on-site at F-35 JPO field offices in support of the Director of Operations (DO)
- Encompasses a variety of program support type functions including meeting support, resource tracking, correspondence, records management, document control, and other tasks as captured in a task order
- Coordinates and initiate communication requirements/requests to include setting-up video, teleconferences, audio visual/IT equipment, and software support
- Provides onboarding life cycle support to the JPO onboarding lead, to include initiate, monitor, tracking and enforcement of timely action and completion of all requirements within previously established timelines
- Develops and maintains muster rosters, TDY/temporary additional duty (TAD) tracking document for the F-35 Teams personnel current and future travel requirements
- Provides support in updating the weekly “What is Going On” (WIGO) Reports as required in Hummingbird Data Management (DM)
- Monitors, tracks, updates, and provides inventory control for office supplies that support the F-35 mission by adhering to and ensure the procurement of the supplies and equipment are in accordance with JPO processes
- Provides continuous visitor control support to include ensuring visitors understand where to receive badges, location, and time of meeting, greeting and escorting visitors through building
- Executive administrative positions that manage communications for the Executive Leadership Team; assist in determining the best methods and techniques for disseminating information; Support design and development of appropriate communication of complex information; Proofread and format documents prior to sending forward; and Develop executive correspondence utilizing directives and manuals
Required Education, Certification and/or Experience:
- High School Diploma or GED
- Business process experience in either a DoD Weapon System Program Office or equivalent commercial setting required
- Experience in developing and managing formal task management processes and toolsets
- Demonstrated ability for oral and written communication with the highest levels of management
- Knowledge of or ability to acquire knowledge of DTS and MPS software systems
- Knowledge of Air Force and Navy protocol for development of invitations and formal correspondence
AAP / EEO Statement:
BTAS is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law. BTAS is an E-Verify program participant.
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