DEA is currently seeking a Project Coordinator to work in our Puget Sound market, assisting with transportation projects. These responsibilities include, but are not limited to, project financial management, such as cost forecasting and reporting, budget management and control; contract administration; change management; participation in the development and implementation of document control, communication and information distribution protocols; and when interacting with clients, demonstrating DEA’s core ideology and commitments. This position can be located in our Bellevue, Seattle, Tacoma, or Olympia offices.

Duties would include but not be limited to the following:

• Demonstrate a high level of customer service when working with both internal and external stakeholders and clients;
• Strong attention to detail, critical thinking and problem solving; taking a task from inception to completion;
• Work with a team to seamlessly collaborate, build trust, develop solutions, and strengthen relationships;
• Ability to compile and analyze data, manage budget/accounting documentation;
• Prepare project invoices and progress reports, including processing subconsultant invoices;
• Coordinating and scheduling project meetings, and preparing meeting agendas and notes;
• Coordinate with internal team and subconsultants to edit and develop scope and fee; reconciling comments with internal reviewers and client;
• Assist project manager with monitoring adherence to scope, fee and change management;
• Prepare setup and change order forms;
• Track on-call contracts and task orders;
• Prepare subconsultant agreements and task orders;
• Coordinate with client and project manager to review weekly project charges, track burn rate vs. budget, monitor and advise project manager of overall project status;
• Orders and maintains up-to-date insurance certificates for DEA and subconsultants.
• Maintain effective working relationships with client and internal team for steady flow of work and communication, project schedule, and project milestones;
• Support the preparation of the cost-to-complete and earned value report (EVR) for project manager;
• Communicate with project manager and help manage accounts receivable (AR) and unbilled (UB);
• Format and perform quality reviews of large and small documents such as reports, letters, memos, meeting notes, etc.;
• Coordinate with quality manager to ensure audit process is taking place;
• Maintain project files.

Basic Qualifications:

• Minimum of three years of experience in an Office Administrator or Project Coordinator type role.
• Familiarity with contracts and invoicing as well as general accounting practices such as accounts payable/accounts receivable (AP/AR).
• Intermediate skills in Outlook, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Experience prioritizing competing deadlines.
• Monitoring scope, schedule and budget.
• Preferred Qualifications:
• Experience in an architecture, engineering, or construction firm.
• Graphics and document formatting experience in Adobe Suite, MS Word.
• Familiarity with 508 Document Compliance requirements
• Demonstrated experience leading project teams, including team coordination.

Benefits:

• Medical, Dental, Vision, Disability and Life Insurance
• Health Savings and Lifestyle Spending Account with employer contribution
• Support for continuing education and training opportunities
• Paid Time Off (PTO)/Holiday Pay
• 401k and Employee Stock Ownership Program (ESOP)
• Flexible 9/80 (every other Friday off) work schedule
• Holistic Wellbeing Program with a focus on physical, emotional, financial, career and community health
• Opportunity for growth with support and mentoring to help with professional goals

Transportation Jobs with DEA

The increasing complexities of modern transportation include growing demands, aging infrastructure, rising costs, funding challenges, and environmental concerns. Agencies and communities faced with improving their transportation systems must do more with less. From initial investigations through planning, concept development, final design, and construction, DEA responds with solutions that serve today’s transportation needs while accommodating tomorrow’s growth. Our Transportation Business Unit focuses on five markets; Bridges and Structures, Roads and Highways, Transit and Rail, Smart Mobility and Construction Engineering.

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