Job description
Summary:
The primary responsibility of the Purchasing Assistant is accurate and timely issuance of Purchase Orders to support Glenn Rieder operations. This position is also supports administrative functions within the Purchasing department, including answering the company’s main phone line and front door.
Essential Job Functions:
- Procurement
a. Review material takeoffs (MTOs), solicit quotes from vendors, and issue timely purchase orders (POs) to meet Glenn Rieder project schedules and budgets. Includes both production material and samples.
i. Verify lead times meet project schedules.
ii. Verify budgets and maintain PO budget tracker to track purchasing variances.
b. Review order confirmations to ensure vendor order accuracy.
c. Perform follow-up with vendors to ensure orders are shipped and delivered on promised dates.
d. Coordinate with stakeholders (Engineering, Materials, Shop, Project Management) to select alternate materials, when needed.
e. Manage, inventory, and order office supplies, as-needed.
- Purchasing Administrative Assistance
a. Maintain records of purchases, shipments, and related matters.
b. Maintain financial documents to support monthly credit reconciliations.
c. Maintain regulatory documents (FSC) are maintained according to FSC requirements.
d. Assist with sample preparation and inventory in coordination with the Technical Finish Specialist.
e. Serve as primary representative to answer calls to Glenn Rieder general phone line and greet visitors at front door.
f. Function as backup support to the Purchasing Manager, when necessary.
- General
a. Maintain an organized queue of work (in-process and completed).
b. Update Material Trackers with PO information and delivery dates to maintain project-wide visibility.
c. Additional duties, as assigned.
An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.
Qualifications/Certifications/Experience:
- Associate degree in Business, Supply Chain, Purchasing, Merchandising, or a related field.
- Minimum 3 years of previous Purchasing, Customer Service, or Administrative experience
- Strong written and verbal communication skills.
- Excellent multi-tasking, organizational, and prioritizing skills.
- Internet savvy, and proficient in Microsoft Office applications.
- Demonstrated ability to work both independently and as part of a team.
Work Environment:
This position operates in a professional office environment
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position.
While performing the duties of this job, the employee is regularly required to talk and listen. While this position is largely a sedentary role, the employee frequently is required to stand, walk, use hands and fingers, handle or feel, as well as reach with hands and arms.
The employee is occasionally required to sit, climb or balance, stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to five pounds and occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to see and differentiate color and to focus.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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