Job description
ABOUT WESTGATE RESORTS
Westgate Resorts provides a diverse range of vacation experiences. From sandy beaches on the Atlantic Ocean to snow-covered Utah mountains, families can affordably experience the country's most desirable vacation destinations. A world leader in the timeshare and hospitality industry, Westgate has resorts in Florida, Tennessee, South Carolina, Missouri, Utah, Nevada, and Arizona. Westgate meets every vacation expectation, for every family, for every budget. As we continue growing, we will continue offering the best and most-affordable vacation options out there!
Operate purchasing, receiving and warehousing functions for all Food & Beverage and non-food merchandise in a cost effective and productive manner. Guarantee fair bidding and best price for specified merchandise. Adhere to procedures of purchasing standards and ethics as directed by Board of Directors and upper management.
Role and Responsibilities: (Includes but is not limited to the following)
- Receive information from and relate needs to Corporate offices. Support services of Corporate to utilize buying power and consistency.
- Meet vendors for presentation of new and unselected merchandise and services. Analyze need and application for this property. If applicable, present to department heads or upper management.
- Generate and approve purchase orders to obtain merchandise stocked in warehouse. Guarantee availability to all departments of approved stock items.
- Advise of Corporate standards to guarantee consistency. Give support to Corporate guidelines and take advantage of buying power through volume.
- Present needs and specifications to bidding vendors. Negotiate best price for best quality as specified need dictates. Guarantee these items with contract and purchase order.
- Provide upper management and department heads with spread sheet reflecting bids on high ticket items as projects as requested. Afford management opportunity to review analysis of best bid price and terms for need specified.
- Review each purchase request for required management approvals and Finance Department codes.
- Attend all staff, safety, budget, planning, menu, forecast, and project meeting as directed. Take instruction and communicate with other departments.
- Supervise all employees in performing assigned tasks. Delegate special needs to evenly spread workload. Observe productivity and control payroll costs. Counsel, train and discipline subordinate staff.
Performance Requirements: (Knowledge, skills and abilities)
- Ability to effectively deal with internal/external customers, some of whom will require patience, tact and diplomacy to defuse anger, collect accurate information and solve customer concerns.
- Ability to act independently while analyzing data and drawing conclusions from written and computer-generated materials.
- Communicate effectively both verbally and in writing to provide clear direction to staff. Assign and instruct Purchasing staff in details of work. Observe performance and encourage improvement. Monitor workload and make staffing adjustments accordingly.
- Ability to organize/prioritize work, meet deadlines, work with minimal supervision/multiple interruptions, exercise judgment and adapt instructions/directions from one assignment to another.
- Ability to exercise judgment and implement control over the performance of subordinates.
- Schedule staff so that proper coverage is maintained while keeping payroll costs in line.
- Remain calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a role model for other employees. Resolve complications and complaints by conducting thorough research of the situation and the most effective solutions. Make decisions and take action based on previous experience & judgement, sometimes revising procedures to accommodate unusual situations.
- Social skills as demonstrated by the ability to listen and respond to employee or management inquiries/concerns using a positive, clear speaking voice, answering questions and/or offering assistance giving accurate information regarding plans, policy or procedures within guidelines.
- Knowledge of purchasing operations, to include appropriate staffing levels, service equipment and vendor relations.
- Supervise all staff including selection, training, counseling and discipline.
- Adheres to control procedures.
- Ability to deal with a number of problems requiring initiative and good judgment.
- Keep your workstation neat and orderly.
- Ability to maintain attendance in conformance with standards.
- Ability to maintain a neat, clean and well-groomed appearance.
- Balance petty cash on a weekly basis.
Typical physical / mental demands
- Ability to read, write, speak and understand the English language in order to complete specifications for vendors, negotiate terms/conditions of purchases, employee discipline, union contracts, etc., and communicate with superiors, subordinates, vendors and other departments.
- Ability to read, write, speak and understand the English language clearly to ascertain and document important information, to follow written and/or verbal instructions and to provide clear direction, instruction and guidance. Ability to relate to all levels of management and employees in verbal/written form.
- Answer the multi-line telephone and provide information as needed.
- Ability to read, write, speak and understand the English language to follow written and/or verbal instructions.
- Mathematical skills necessary to complete budget, forecast, bid analysis, weights and measures, etc.
- Ability to perform duties within hot to normal to cold temperature ranges.
- Sufficient manual dexterity of hand in order to use computer keyboard and calculator.
- Ability to operate telephone, personal computer, facsimile machine, typewriter, dictating equipment, photocopier, and calculator to complete process bid/purchase merchandise.
- Ability to grasp, bend, stoop, reach, kneel, crouch, lift and/or carry, or otherwise, move or push reports/supplies weighing a maximum of 20 lbs. to a height of 3 feet 50% of shift.
- Ability to move and work throughout the Hotel for the duration of the shift.
- Ability to walk/stand and work 50% of shift walking maximum of 2 miles.
- Ability to sit and work 50% of shift.
- Ability to remain alert throughout the duration of shift and remain calm during emergency situations.
- Ability to access and input information using a moderately complex computer system.
Education Requirements
- Any combination of education, training, or experience that provides the required knowledge, skills, and abilities.
- Ability to obtain/renew all government required licenses or certification. [Las Vegas Metropolitan Police Department Non-Gaming Work Permit; Valid Driver's License]
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