Job description

Professional Office Assistant/Administrator – Schaumburg, IL

The Company:

IndusPAD International, is a commercial real estate company that is solution driven, community oriented, adaptive and responsive to the eclectic socio economic changing environment of innovation and growth. The company delivers on re-livening communities and enticing regional, national and international collaborations by providing class A facilities and space solutions. We offer Industrial, Office, collaborative workspaces, manufacturing, warehousing, E-commerce, fulfillment services and distribution and storage through our class A quality Real Estate Offerings.

The Opportunity

We are seeking a highly driven administrative professional with a proven track record of getting things done in a fast paced real estate office setup. The ideal real estate office assistant/administrator will be a dependable member, who will efficiently assist the Property Manager in a timely manner. We welcome self-starters and multi-taskers willing to step up and deliver results, beyond the given job description.

The Role

Candidates must have prior real estate experience and be able to perform a variety of tasks (but not limited to), filing and documentation, customer service, financial data entry, calendar scheduling, vendor management and miscellaneous support functions for the management team. Your job will include working with contractors and their subs on construction projects, getting detailed estimates, and supervision of work based on Tenant needs.

In this role, you will be handling invoices, collections, notices, coordination with team members, providing daily and weekly progress reports, identifying upcoming needs or challenges and being a leader by being ahead of the curve. Outstanding attention to detail and accuracy is required. The role will require confidentiality at various levels. Apply today to learn more about this exciting opportunity!

Essential Duties and Responsibilities of the position:

• Organize and maintain all the office and business-related documents such as vendor information, invoices, notices, letters, tenant correspondence etc.
• Identify and manage vendors, service providers and contractors
• Communicate with customers, tenants and staff regularly
• Marketing & HR related assistance
• Ability to perform basic bookkeeping duties.
• Resolve billing or payment discrepancies, post payments, organize and filing deposit receipts, leases and invoices
• Receive, sort and deliver all incoming mail & packages
• Assist Property Manager and CEO with various day to day tasks
• Prepare reports or presentations as scheduled or requested
• Assist with payroll and time sheet correlation
• Arrange for travel, business lunches and catering as needed

Knowledge, Skills and Abilities

• Foster relations with tenants and prospects
• Strong work ethic, displaying a sense of urgency to perform at a high level
• Ability to understand detailed instructions and work independently
• Ability to perform routine office functions and be excellent in Internal communications
• Ability to provide coverage for occasional overtime and meet deadlines when needed
• Strong spoken and written abilities in English and good interpersonal skills
• Maintain a professional appearance at all times

Minimum required qualifications

• Minimum 4-5 years of experience as an office assistant/admin in the real estate industry
• College degree is preferred, high school is a must Proficiency in QuickBooks
• Proficiency in MS Office Suite
• Physical activity requires occasional bending, reaching, lifting, walking, professional tours of the property and prolonged periods of sitting or standing. May lift and/or move up to 30lbs

*In addition to professional growth, we offer outstanding benefits package including industry’s best medical, dental, optical and life insurance plans and paid vacation.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
We follow the recommended guideline as put forth by the CDC

Ability to commute/relocate:

• Schaumburg, IL 60173: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have office admin experience in the Real Estate Industry?

Education:

• Associate (Preferred)

Experience:

• Administrative office mgnt.: 4 years (Preferred)

Work Location: In person

offroadmanagementgroup.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, offroadmanagementgroup.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, offroadmanagementgroup.com is the ideal place to find your next job.