Job description

SUMMARY:

This is a full-time 12-month position reporting to the Chief Administrative Officer. This position is primarily

responsible for maintaining student records and transcripts by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

 Oversees the day to day operations of the student and administrative networks.

 Serve as the system administrator for the school’s central database containing student/family, alumni and staff information, ensuring information contained within the database is accurate and current

 Serve as the system administrator for the school’s student and staff attendance database ensuring information contained within the database is accurate and current

 Serve as the system administrator for the school’s lunch program database ensuring information contained within the database is accurate and current

 Responsible for re-enrollment agreement for each student each year which includes obtaining the proper signatures are received and documents are properly filed each year.

 Maintains classroom enrollment numbers during enrollment season and throughout the school year.

 Develops and maintains all academic schedules, and partner with Administration on course changes, add/drop requests, course placement and sectioning

 Places textbook and workbook orders with BOCES and by the annual deadline.

 Maintains class rosters in the student information system.

 Creates grading scale and report card templates for school divisions

 Create new student records and oversee the transfer of existing student records to facilitate a smooth transition for all new students

 Assist with logistical and clerical work, including compiling reports, graphs andpresentations and assuming responsibility for special projects as assigned

 Facilitate the timely publishing of all academic documents and regularly produce reports related to student academic records for Administration

 Respond to inquiries related to student records and represent the school professionally

 Conducts oneself in the best interest of students and staff in support of the school’s mission.

 Additional projects assigned.

SUPERVISORY RESPONSIBILITIES:

This job oversees the Office Clerk and assigns tasks.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

 Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.

 Design - Generates creative solutions; Demonstrates attention to detail.

 Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

 Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

 Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

 Customer Service - Manages difficult or emotional student/parent/staff situations; Responds promptly to student/parent/staff needs; Responds to requests for service and assistance; Meets commitments.

 Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

 Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

 Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others& views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyones efforts to succeed.

 Diversity - Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment.

 Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

 Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization goals and values.

 Planning/Organizing – Assists in the planning of admissions and general business activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

 Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions;

Follows through on commitments.

 Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

 Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

 Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High School Diploma or equivalent required; Bachelor’s Degree preferred; experience in an independent school preferred and/or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as textbook, curriculum and training materials. Ability to write student reports and correspondence. Ability to speak effectively before groups of students, parents, co-workers and school administration.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as fractions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COMPUTER SKILLS:

To perform this job successfully, an individual should have knowledge of Microsoft Office Software (Word, Excel & PowerPoint), Google Email, Calendar & Docs, Student Information System and Advanced database knowledge with the ability to manage data and create customized reports.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; sit; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at The Bridges Academy will be based on merit, qualifications, experience, and abilities. We do not discriminate on the basis of race, color, sex, national origin, age, citizenship, genetic predisposition, or any characteristic protected by the law.

Job Type: Full-time

Pay: $19.00 - $25.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• West Islip, NY 11795: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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