Scheduled Hours

37.5

Position Summary

The Research Administrator, Post-Award is responsible for the effective management of post-award finances in the EECE department. This position will coordinate sponsored project post-award activities in addition to assisting the Senior Department Administrator with research administration oversight including personnel sourcing, budgeting, and operations management.

Job Description

Primary Duties & Responsibilities

• Responsible for the oversight and day-to-day management of research administration.
• Prepares and analyzes monthly financial reports on sponsored research accounts and distributes/discusses with Principal Investigators.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Prepares, analyzes, and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Closes grant accounts; submits final progress report and final invention statement (if applicable) to the appropriate agency. Obtains signatures and forwards grant financial status reports.
• Maintains compliance with federal, agency, the Uniform Guidance and University policies and procedures.
• Creates, addresses and processes correspondence with granting agencies.
• Corresponds with and requests and reviews documents from subcontractors including invoices, certifications, contract amendments, budget updates etc.
• Assists PIs with internal and external requests for grant-related information.
• Organizes and maintains grant files.
• Perform other duties as assigned.

Preferred Qualifications

• Masters Degree preferred.
• Experience in Workday or similar ERP system, including the Foundation Data Model for financial transactions and Human Capital Management.
• Familiarity with Foreign National requirements and documentation.
• Familiarity with the Research Management System (RMS), SUBS, and the Student Information System.
• Excellent interpersonal skills; a service-oriented communicator who is accessible and a team player ability to participate as a team member on various types of teams and projects to achieve the goals of the McKelvey School of Engineering.
• Excellent communication skills, written and verbal.
• A self-motivated individual driven by challenge with the ability to work independently with a high degree of reliability, accuracy and productivity; an analytical mind with a high degree of intelligence and the ability to “think on their feet”.
• Ability to meet deadlines with varying degrees of pressure.
• Knowledge of internal controls and various accounting system applications; ability to research and report upon accounting and other technical issues; ability to streamline/automate transaction processing and recording.
• Experience working with personal computers; and proficiency in word processing, spreadsheet and data base management software applications.
• Ability to handle confidential information responsibly.
• Multi-task capability.
• Team player.
• Problem solving: Ability to identify and bring resolution to workflow priority issues. Capacity to coordinate with Sponsored Projects Accounting, Research Office, Engineering Administration, and other areas in successful resolution of various post-award related issues.

Required Qualifications

Equivalent of Bachelor’s degree with six years of experience in accounting or related field including a minimum of two years of experience in grants administration or ten years of combined education and related experience.

Grade

G12

Salary Range

$55,600.00 - $94,900.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.