Secretary, Residential Living-Gut

Guthrie, OK

Would you like to make a difference in a young adults life???

Description

Monday - Friday position with some weekend and holidays, expected.

Performs complex secretarial and clerical tasks using a personal computer

Demonstrates on-going commitment to preparing young people for the workforce by modeling, mentoring and monitoring excellence in the eight Career Success Standards of:

1. workplace relationships and ethics;

2. information management;

3. communications;

4. multicultural awareness;

5. personal growth and development;

6. career and personal planning, and;

7. interpersonal skills;

8. independent living.

Requirements

l . Demonstrates and abides by the Company Core Values and the operating principles

2. Types business letters, memorandums, reports, charts, etc. on a personal computer

3. Composes and prepares routine correspondence for signature

4. Takes and transcribes dictation

5. Independently prepares recurring reports for review and signature

6. Sends and retrieves messages via E-Mail

7. Faxes and retrieves incoming messages on a regular basis

8. Performs system backup procedures on the computer

9. Maintains a safe environment for all computer equipment, data files, supplies, etc.

10. Attends meetings and conferences to furnish information and take notes l l. Schedules appointments and maintains the Director's calendar

12. Arranges for meetings and conferences

13. Assists the Director with preparations and arrangements for special events

14. Establishes and maintains confidential files and records

15. Proofreads and corrects grammatical, punctuation and spelling errors

16. Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject

17. Orders necessary office supplies and equipment

18. Operates office machines and instructs others in the operation of same

19. Assists in the training of new clerical personnel

20. Attends in-service training sessions

QUALIFICATIONS:

Minimum: High School graduate or equivalent. Three years practical experience.

• Knowledge Required: Ability to perform secretarial duties without immediate and constant supervision.
• Ability to type accurately at a fast speed.
• Ability to take dictation at a fast speed.
• Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel, Lotus 1-2-3, E-Mail.
• Thorough knowledge of office procedures.
• Good organizational skills.
• Ability to deal effectively with the public and government officials.
• Sound business telephone techniques.
• Ability to proofread and correct grammatical, punctuation and spelling errors.

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