Senior Administrative Assistant
Full Time
Charlotte, NC 28202
Posted
Job description
Company
Federal Reserve Bank of Richmond
When you join the Federal Reserve—the nation's central bank—you’ll play a key role, collaborating with a dynamic and diverse team of mission-driven professionals to strengthen and protect our economy and our communities.
Bring your passion and expertise, and we’ll provide the opportunities that will challenge you and propel your growth—along with a wide range of benefits and perks that support your health, wealth, and life. In addition to competitive compensation, we offer a comprehensive benefits package that includes tuition assistance, generous paid time off, top-notch health care benefits, child and family care leave, professional development opportunities, a 401(k) match, pension, and more. All brought together in a flexible work environment where you can truly find balance.
About the Opportunity
The Large Financial Institution Supervision (LFIS) business line of the Supervision, Regulation and Credit Department of the Federal Reserve Bank of Richmond is looking for a Senior Administrative Assistant, reporting to the Supervisory, Management and Operations team Manager. As the Senior Administrative Assistant, you will provide administrative support for officers across two business lines, LFIS and Technology Risk Supervision (TRS).
What You Will Do:
- Perform a variety of complex administrative and business support activities; anticipate and manage workflows and proactively coordinate upcoming deliverables for core programs and processes.
- Provide direct administrative support, including calendar management for individual officers
- Provide meeting and event administrative support, including setting up virtual and in person meetings, room reservations and lay out, invitation lists, distribution of course materials, day of meeting logistics, etc.
- Periodically support manager and team needs as well, including serving as a liaison with administrative assistants at supervised firm(s) to coordinate meetings.
- Proofread often confidential documents to ensure clear and concise content; review and edit documents and presentation materials for consistency and continuity; identify and correct data discrepancies.
- Conduct/coordinate onboarding and offboarding activities for individuals.
- Serve as the Roam-T (central platform for allocation of resource time) point of contact for LFIS.
- Provide support periodically with travel coordination and reimbursement processes.
- Liaison with central operations unit within the department related to various registrations, purchasing and payment activities.
- Maintain records to meet requirements of audit and operations reviews.
- Coordinate various office needs, such as replenishing necessary supplies, ensuring office equipment runs effectively, etc.
- Continuously improve processes and practices; ensure processes and practices adhere to relevant policies and compliance requirements
- Actively participate on workgroups for the Department, Fifth District, and Federal Reserve System levels
- Serve as a back-up to other department Administrative Assistants.
Qualifications:
- 5+ years of prior administrative assistant experience
- High school diploma or GED
- Ability to organize, prioritize and manage multiple tasks/projects from multiple stakeholders and meet deadlines including the management of multiple calendars and inboxes to ensure the completion of key deliverables
- Attention to detail and ability to work with precision
- Experience communicating verbally and in writing while collaborating effectively with multiple stakeholders at all organizational levels
- Command of MS Office products (i.e. Word, Excel and PowerPoint) and collaboration tools (SharePoint, Teams) and the analytical skills to put them to full use
- Ability to respond to internal or external requests for information in a timely manner
- Strong action-orientation with a focus on proactivity
- Knowledge of banking supervision is a plus
Discover the Reason Why So Many People Love It Here!
When you join the Richmond Fed, not only will you find a challenging and purposeful career, you’ll also have access to a wide range of benefits and perks that support your health and wealth, including:
When you join the Richmond Fed, not only will you find a challenging and purposeful career, you’ll also have access to a wide range of benefits and perks that support your health and wealth, including:
- Great medical benefits
- Pension and 401(k) with employer match
- Paid time off
- Tuition reimbursement
- Employee resource networks
- Paid volunteer leave
- Flexible work options
- Onsite amenities that make working here fun
Other Requirements and Considerations:
- Candidates should review the
Bank’s Employee Code of Conductto ensure compliance with conflict of interest rules and personal investment restrictions.
- If you need assistance or an accommodation due to a disability, please notify
rich.recruitment@rich.frb.org.
- This position requires access to confidential supervisory information and/or FOMC information, which is limited to "Protected Individuals" as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and U.S. permanent residents who either are not yet eligible to apply for naturalization or who have applied for naturalization within the requisite timeframe. Candidates who are not U.S. citizens or U.S. permanent residents may be eligible for the information access required for this position and sponsorship for a work visa, and subsequently for permanent residence, if they sign a declaration of intent to become a U.S. citizen and meet other eligibility requirements.
In addition, all candidates must undergo an enhanced background check and comply with all applicable information handling rules, and all non-U.S. citizens must sign a declaration of intent to become a U.S. citizen and pursue a path to citizenship.
- Under Conflict of Interest guidelines administered by the Board of Governors of the Federal Reserve System, examining personnel may not participate on an examination of a financial institution or affiliate if the examiner was employed by the financial institution or affiliate within the past 12 months.
- Please review
Bank’s Employee Code of Conductto ensure there are no major issues related to your previous employment and current financial interests (relevant sections are 5.3 and Appendix B, Parts I, II and III). FRB ethics rules generally prohibit employees and their immediate families from owning investments in banks, savings associations, or their holding companies (Section 5.3). Additionally, employees engaged in Supervision and Regulation may be subject to borrowing and deposit restrictions. These employees may need to recuse themselves from certain supervisory work based on:
- Their borrowing relationships (Appendix B Parts I.1, II.1 and II.2)
- If a financial institution employs a member of the employee’s immediate family (i.e. spouse, child, parent, or sibling) (Appendix B Part I.3 and Part II.3)
- If the individual was employed by the financial institution or affiliate within the past 12 months (Appendix B Part I.3 and II.3).
- In certain cases, the recusal may be so extensive it could materially reduce the effectiveness of the prospective employee’s job responsibilities.
- The hiring range of the Administrative Assistant - Senior is $51,700 - $64,600 annually.
- Salary offered will be based on the job responsibilities and the individual’s knowledge, skills, and experience as defined in the job qualifications/experience.
- Applications are reviewed on a rolling basis.
Full Time / Part Time
Full time
Regular / Temporary
Regular
Job Exempt (Yes / No)
No
Job Category
Administrative/Clerical
Work Shift
First (United States of America)
The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
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