Job description
The Administrative Specialist II works in depth with programs, processes, or services that are provided by the department, in contrast to Administrative Assistants who provide administrative support services to a supervisor or for the department as a whole. The Administrative Specialist II may provide customer service requiring in depth knowledge and understanding of programs, processes, or services, administer varied or related processes, and/or provide specialized information related to programs, processes, or services provided by the department. Administrative Specialists II perform a wide variety of services and may function as clinic assistants, process and maintain records of clinical experience placements, support specified classes and training programs, process applications for admission to various programs, registrations, and course enrollments, provide support services for academic programs and events, human resource programs and processes, and academic records processes, prepare materials and arrange events, consultations, or interviews, coordinate the maintenance and use of University assets, issue permits, process parking tickets and appeals, etc.
Description of Primary Duties
1. Monitor front desk/reception area
2. Publish monthly newsletter
3. Monitor tuition credits and tuition reports
4. File monthly Child & Adult Care Food Program reports
5. Monitor budget for revenue and expenses
6. Schedule and give tours of the CDC to prospective families, students, guests
7. Monitor and keep records of student lab hours (by program – CFD, ECE, etc.)
8. Answer phone and return emails
9. Database monitoring, including:
- Waitlist
- Children’s files
- Child Care Management System (Brightwheel)
10. Organize and publish weekly schedule for staff
11. Cover in classrooms as needed or directed by Director
12. Maintain website and social media
13. Organize and schedule family meetings and events
14. Place orders with specified vendors as approved by Director
15. Reconcile monthly procurement card (p-card) transactions
16. Process new hire paperwork for student workers, Educators-In-Training, and full time staff.
Minimum Acceptable Qualifications
Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
Additional Qualifications Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50854.htm Open Date 03/02/2023 Close Date (If Close Date is blank then the posting is considered open until filled) Special Instructions to Applicants
Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Effort: Administrative support positions are primarily sedentary. Administrative support positions require extensive keyboarding.
First Date of Consideration will be March 24, 2023 and will remain open until the position is filled. Please submit a cover letter addressing experience and skills related to primary duties as well as a resume.
If you are meeting minimum qualifications fully or partially with education, please attach your unofficial transcripts in the applicant documents section of the application. Official transcripts may be required at time of hire (if applicable).
If you are meeting minimum qualifications fully or partially with education, please attach your unofficial transcripts in the applicant documents section of the application. Official transcripts may be required at time of hire (if applicable).
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