Company: Company 3

Job Title: Executive Assistant

Location: Santa Monica, CA

• Pay Range: $65,000~$85,000 USD salary

POSITION SUMMARY:

Company3/Method Studios (CO3/Method) is a global leader in media and entertainment services for film, video and online content. With operations in Los Angeles, New York and around the globe, the company employs over 3,500 of the most talented, highly honored and recognized artists and industry veterans worldwide.

We currently have an opening for an Executive Assistant to support a member of our C-Suite team. This position will be located in Santa Monica, California.

You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

MAIN DUTIES:

You will provide high-level, confidential administrative support to the C-Suite executive.

You will manage busy calendar and arrange meetings in multiple time zones.

You will plan and organize meetings, team events, off-site summits, telephone, and video calls across multiple time zones with an emphasis on details.

You will make international and domestic travel arrangements, including passport & visa procurement, often with minimal notice.

You will prepare written communications to internal and external contacts with an emphasis on context and confidentiality.

Other duties include:

• General administrative duties, including screening and answering calls, reconciling expense reports and budgets.
• Invoice processing.
• New hire onboarding & scheduling of interviews
• Act as the point of contact between executives and employees/clients
• Maintain company contact list and org chart.
• Project manage company events – townhall meetings, annual client party, management offsite, artist summit.
• Pick up supplies and/or deliveries from the Vault department, vendors or stores, and deliver/set up at events, meetings and team areas.
• Take, prepare, and present meeting minutes for leadership meetings.
• Collaborate with Director of Scheduling with managing artist schedule and being quick to act on high volume emails and requests.

• Being extremely organized and able to handle multiple project requests and time sensitive demands as well as maintaining constant communication with all parties involved.
• Work with all of our facilities around the globe; must keep a full line of open and thorough communication at all times.
• Ability to keep track of multiple internal/external artist schedules through the highest level of communication and customer service approach.
• Have a keen eye on spotting potential schedule conflicts with production or artist resources and proactive attitude in sorting out these conflicts in real time.
• Communicate time sensitive changes in artist availability to project managers and producers efficiently.

WHAT YOU BRING:

You come with experience in an administrative role or Executive Assistant role.

You will bring executive-level experience working with Microsoft Office applications: Word, Excel, PowerPoint, and Outlook

You will bring experience supporting a higher level of communication with managers, team leads, and stakeholders.

You will bring excellent written and verbal communication skills.

Other qualities include:

• Self-starting personality with the ability to handle multiple projects simultaneously.
• Proactive attitude with a willingness to ask questions and improve processes.
• Ability to function efficiently with minimal direction.
• Exceptional attention to detail as well as the ability to see the big picture.
• Ability to act with discretion when handling confidential matters.
• Possess a strong dedication to quality.
• Ability to respond after hours, on a regular basis, for important, timely, or urgent matters.

About the Company:

Company 3 / Method Studios provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.

Diversity and Inclusion at Company 3:

Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable and inclusive culture where every employee feels empowered and safe to show up to work as their full self.

It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the company's HR representative if you need assistance completing any forms or to otherwise participate in the application process.

• 
  The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings will apply.

Both external and internal candidates can apply for this role through this careers’ website.

The above compensation and benefits information is provided in accordance with various state and local pay transparency laws.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with applicable law.

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