Job description

· NUSTL (New York, NY) or offsite with travel

· Possess excellent written and oral communication skills

· Manage multiple assignments from multiple people in busy work environment

· Work independently, initiate best business practices to support senior leadership, and perform duties with a customer service attitude

· Facilitate meetings, capture action items, and initiate appropriate follow-up with individuals responsible for completion of action items on schedule

· Analyze and interpret large amounts of program output data and information associated with research work plans, budget reports, and the like

· Assist with identification of programmatic strengths and weaknesses

· Work collaboratively with all ONL/NUSTL team members as well as represent ONL/NUSTL to others in leadership roles

· Review and edit program documents (e.g., work plans, strategic plans, meeting agendas, outreach & marketing materials, and the like)

· Prepare draft responses for ONL/NUSTL and federal data calls

· Develop and update program briefings as defined by ONL or other government mandated guidance

· Prepare responses to data calls tasks as assigned; research, gather, and document findings for requests

· Support ONL/NUSTL with correspondence, data requests

· Document relevant discussions and programmatic reviews

· Archive and manage files (database management) to maintain a record of relevant program documents (i.e., ONL Work Plans and Annual Reports) and correspondence in accordance to DHS Records Management guidance

· Coordinate information exchanges between ONL/NUSTL departments or labs

· Coordinate flow and distribution of reports and action items

· Perform data analysis as required

· Assist with report writing and compilation as directed (communications plan, communications documents, lab templates, briefing packages)

· Implement process improvement initiatives as approved by NUSTL Director

· Execute daily administrative duties (meeting planning, action item follow-up)

Job Type: Full-time

Pay: $20.00 - $50.00 per hour

Schedule:

• Monday to Friday

Application Question(s):

• Have you ever worked as an administrative assistant for any government agency or federal contractor supporting federal customer on site? If so where and what did you do?
• What is your salary expectations?
• This job is remote but will require travel to NYC DHS National Urban Security Technology Laboratory. Are you willing to travel as needed? If not we don't recommend you apply, you will not be selected!

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Office administrations supporting USG: 2 years (Required)
• managing meetings, timelines, PowerPoint presentations: 2 years (Required)
• admirative assistant: 2 years (Required)

Security clearance:

• Secret (Required)

Work Location: In person

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